Job Description

We are a small group of, family-run businesses seeking a reliable and detail-oriented

Accounts Assistant / Office Administrator

to join our close-knit team. This is a varied and hands-on role combining accounting support with general administrative tasks to ensure the smooth day-to-day running of the office.

The ideal candidate will be proactive, trustworthy, and adaptable, with strong numerical skills and the ability to work independently as well as part of a team.

Key Responsibilities

Accounts Support

Processing sales orders and sales invoices, including online orders Compiling daily product lists for fulfilment or orders Ordering stock for home deliveries and farm shop Maintaining accurate financial records using Sage 200 to support month end Monitoring accounts receivable and payable and resolving customer and supplier queries Assisting with VAT returns and payroll preparation/ clocking in systems End of day cashing up

Office Administration

Answering telephone calls and managing general enquiries Filing, scanning, and maintaining both digital and paper records Ordering office supplies Assisting with HR documentation, such as holiday tracking, onboarding forms and monitoring returns Supporting other team members with ad-hoc administrative tasks

Person Specification

Essential

Minimum GCSE Maths and English 2 Years proven experience in a finance or office administration role Able to manage workload across multiple companies or departments High level of accuracy and attention to detail Strong time management and organisational skills Good knowledge of Microsoft Office (Excel, Word, Outlook, Teams) Strong communication skills - both written and verbal Discreet and professional approach when handling sensitive data A proactive, self-motivated attitude with a willingness to learn

Desirable

Experience in a family-run or SME environment Familiarity with accounting software such as Xero / Sage / QuickBooks Familiarity with Shopify Knowledge of VAT, payroll, and basic HR processes Experience with intercompany accounting or multi-entity setups
Job Types: Full-time, Permanent

Pay: From 27,000.00 per year

Benefits:

Company pension Employee discount On-site parking
Ability to commute/relocate:

Newtownards BT22 2AA: reliably commute or plan to relocate before starting work (required)
Experience:

finance or office administration: 2 years (required)
Work authorisation:

United Kingdom (required)
Work Location: In person

Application deadline: 08/08/2025
Reference ID: AAOA230725LA
Expected start date: 15/09/2025