Job Description

Salary

UH4 25,804pa to 28,778pa by annual increments on achieving designated skills and experience

Contractual hours

37

Basis

Full Time

Job category/type

Professional/Technical

Job reference

REQ000349

Post Title:

Accounts Payable Assistant

SBU/Department:

Finance/Accounts Payable

FTE:

1.0 fte (working 37 hours per week)

Duration of Contract:

Permanent

Salary:

UH4 25,804pa to 28,778pa by annual increments on achieving designated skills and experience

Annual Leave:

25 days plus standard public holidays and an additional 4 days including the closure of our office between Christmas and New Year

Location:

Maclaurin Building, Bishops Square, Hatfield, AL10 9NE

Main duties and responsibilities

As an Accounts Payable Assistant, you'll support the accurate and timely processing of supplier invoices and payments for the University and its subsidiaries. You'll manage multiple ledgers, including those involving foreign currency transactions, and help ensure payments are made in line with University policies and schedules.

Your role will include reconciling supplier accounts, resolving queries, and preparing payment runs such as BACS, International, and CHAPS. You'll also process student and ad hoc payments, assist with improving finance systems and processes, and maintain strong working relationships with suppliers and colleagues across the University.

Through your attention to detail and commitment to accuracy, you'll contribute to the smooth and efficient operation of the Accounts Payable function.

Skills and experience required

You'll bring experience from working in an Accounts Payable or Purchase Ledger environment, ideally within a large or complex organisation. With a strong eye for detail and a methodical approach, Confident in using Microsoft Office applications, especially Excel, Word, and Outlook and Teams. You're able to handle sensitive information with confidentiality and prioritise tasks effectively.

You work well under pressure, staying calm and accurate even when deadlines are tight or conflicting. Good communication and interpersonal skills and ability to build positive relationships with colleagues, suppliers, and stakeholders are essential for this role. Above all, you will have a proactive approach and can-do attitude and a genuine willingness to learn, contribute, and play your part in the success of the wider finance team.

Qualifications required

Educated with a minimum of five GCSEs or equivalents, including Mathematics and English at grade C/4 or above, or proven professional work experience

Please view the job description and person specification for a full list of the duties and essential criteria. Please attach a personal statement showing clearly how your skills and experience match the Person Specification.

Internal applicants- please ensure you apply via your employee self-service portal.

We regret that we are unable to offer UKVI sponsorship for this post; applicants will either hold UK Right to Work or demonstrate access to UK Right to Work before an offer is made.

Contact Details/Informal Enquiries:

Sammy Searle, Senior Accounts Payable Assistant, s.searle@herts.ac.uk

Closing Date

: 18 November 2025

Interview Date:

TBC

Reference Number:

REQ000349

Date advert placed:

28 October 2025

Our vision is to transform lives: UH is committed to Equality, Diversity and Inclusion and building a diverse community. We welcome applications from suitably qualified and eligible candidates regardless of their protected characteristics and recognise there are different ways applicants may achieve the criteria in this document. We offer a range of employee benefits including generous annual leave, flexible location opportunities within the UK, discounted Sports Village memberships and free Active Staff sessions, personal and professional development and family-friendly policies. #GoHerts