Job Description

If you are a current Linnaeus Associate, you will need to apply internally. In order to do this, please contact our Talent Acquisition team (details can be found via The Link) and someone will be in touch to discuss and progress your application.

Job Title:

Accounts Payable Assistant

Location:

Hybrid but 1 day a week in the Shirley Office

Salary:

26,500

About Linnaeus

Linnaeus is a vibrant community of veterinary practices across the UK. We work across a range of areas within veterinary medicine, from small animal to farm and equine.


We are all individual, but two important things bring us together: a commitment to excellence in everything we do, and our passion to make

A Better World for Pets

.


We invest in quality practices who put patient care at the heart of everything they do. We are incredibly proud of every member of our diverse portfolio - from the UK's most respected small animal Referral Practices to our selection of high-quality Primary Care practices.


Our values underpin everything we do:

Leadership with Integrity

Learning & Innovation

Lifetime Commitment to Quality Care

Role Overview

The Accounts Payable team at Linnaeus operates in a fast-paced environment, handling a high volume of supplier queries and invoice processing. Accuracy, efficiency, and strong organisational skills are essential, as the role supports over 150 sites with specific coding requirements.


As the first point of contact for suppliers and our Business Units, you will play a key role in ensuring that invoices are processed correctly and payments are not delayed. This is an excellent opportunity for someone with strong attention to detail, excellent time management, and a proactive approach to problem-solving.

Main Purpose & Goals

Timely and accurate

invoice processing

Supplier statement reconciliations

Resolving

supplier queries

efficiently Supporting the

onboarding of new suppliers

and confirming bank details Managing

unreconciled payments

and rejecting invoices where required Building and maintaining strong relationships with both suppliers and internal stakeholders

Key Responsibilities

Ensure all supplier queries are resolved within

48 hours

Process invoices accurately within the agreed

48-hour SLA

Manage invoice rejections and support brands with the rejection process Reconcile supplier statements to maintain accurate records Confirm and validate bank details for new suppliers in line with compliance procedures Foster effective communication and strong working relationships across Linnaeus brands and external partners

What We're Looking For

Previous experience in an

Accounts Payable

or similar finance role Strong

attention to detail

and ability to work under pressure Excellent

time management

and organisational skills Good communication skills with a proactive, solution-focused approach Experience with high-volume invoice processing desirable Perform regular supplier statement reconciliations to the purchase ledger, ensuring completeness and accuracy. Ensuring the AP ledger is cleansed via use of reconciliations Investigate and resolve discrepancies between supplier statements, invoice, credit notes and ledger balances. Liase with suppliers to clarify missing invoices, unallocated payments and disputed items. Ensure aged balances are accurate and cleared in a timely manner

Benefits

5 weeks holiday plus bank holidays and Birthday Leave Career progression opportunities Staff discount schemes Life Assurance Enhanced sickness pay Enhanced equal family leave E-car salary sacrifice scheme Employer contribution pension scheme Wellness program including: Employee assistance program Eyecare voucher scheme Free annual Flu jab Cycle to work scheme Recruitment referral reward scheme

For more information please contact christina.scimeca@linnaeusgroup.co.uk


#LI-CP-1


#LI-Hybrid


We are proud to be Linnaeus, part of Mars. Linnaeus is a forward-thinking group of highly respected primary care and specialist referral practices in the UK and Ireland. Being family owned and part of Mars Veterinary Health, the largest veterinary company in the world, allows us to focus on advancing the veterinary profession to provide industry-leading pet care and unique career opportunities for our people. Why Linnaeus? - We pride ourselves in offering high-quality excellence of service and clinical care for our clients and their pets - We lead on sustainability and collectively drive positive change for people, pets and the planet - We prioritise your mental health and wellbeing - valuing equity, diversity and inclusion - We support your personal and professional development with best-in-class career frameworks and training programmes. We will empower and support you to grow your career from day one. We team up within our Mars family in partnership for a stronger future. Linnaeus is an equal-opportunity employer, and all qualified applicants will receive consideration for employment. We treat each other fairly and equitably and we are committed to fostering a culture that is inclusive and diverse for all our Associates. At Linnaeus, A BETTER WORLD FOR PETS starts with a better world for our people. If you would like to apply for this role, please click the Apply Button or for more information, please feel free to reach out directly to our Talent Acquisition team at careers@linnaeusgroup.co.uk