Job Description

Role Purpose

The Admin and Support Assistant will provide robust operational and administrative support to the Executive Assistant, helping ensure smooth day-to-day processes across ordering, travel & logistics, documentation, data tracking, and general office administration. This is an entry-level (or early-career) role, ideal for someone who is highly organised, reliable, and keen to develop strong skills in executive support and office operations.


You will be part of a small team of 2, working very closely with the Executive team. Priorities can often change at short notice so being a personable team player who can quickly adapt to shifting needs as well as learn new tools and share additional responsibility is essential.

Key Responsibilities

Support the Executive Assistant with travel bookings, itineraries, accommodation arrangements, meeting logistics, and expense tracking. Manage order processing and procurement tasks (stationery, office supplies, equipment), raising purchase orders, liaising with suppliers, checking delivery timelines, and ensuring billing/invoice accuracy. Perform data entry, maintain key administrative databases, update records (vendors, invoices, travel schedules, contact lists, etc.), ensuring data accuracy and consistency. Follow up and chase timelines for deliverables: supplier confirmations, meeting room bookings, documentation, paperwork, approvals, etc. Assist with printing, scanning, copying, and binding documents as needed, including formatting, proofing and preparing presentations or reports. Coordinate meeting logistics, including room bookings, refreshments, room layout, visitor management, and preparation of meeting materials. Support internal documentation processes, filing, archiving, and maintaining document control. Help organise internal events or team meetings as required (catering, room setup, invitations, communications). Interface with other teams (facilities, procurement, finance, IT) to ensure smooth administrative operations. Undertake other administrative tasks and ad hoc duties to support the executive team and overall office efficiency.

What We're Looking For

Essential

Excellent organisational skills, with strong attention to detail. Proactive, reliable, and able to take ownership of tasks with minimal supervision Flexible and willingness to adapt to new tools, processes or changes in daily priorities Good communication skills: clear, professional, courteous in speaking and written form. Basic to intermediate data entry and record-keeping ability; comfortable working with spreadsheets (e.g. Google Sheets). Comfortable working in a fast-paced environment, managing multiple small tasks to deadlines. Basic familiarity with travel booking, scheduling, or event planning would be a plus (though we will support your development here). IT literate: comfortable using Google Docs, Sheets and general admin tools.
A positive, "can-do" attitude and willingness to learn new systems, processes, and tools.

Desirable / Nice to Have

Some previous administrative or support experience (could be part-time, internships, or assistant roles). Experience dealing with suppliers, purchase orders, or invoices. * Understanding of confidentiality and discretion, particularly when handling sensitive or high-level executive or company information.