Job Description

Eton College

Windsor and Maidenhead

Salary:

Up to 30,000 per annum, depending on skills and experience

Job type:

Full Time, Permanent

Apply by:

30 July 2025

Job overview

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We are looking to recruit an Administration Assistant (Facilities), know internally as Facilities Management Assistant, to assist with the daily administrative function and logistical support of Facilities & Maintenance Department activities. The Buildings & Facilities Department is responsible for maintaining College operational buildings which includes boarding houses, school rooms, sport facilities and staff accommodation.

Part-time hours may be considered.

Due to the needs of the school and the department, we may interview suitable candidates before the closing date. This job may also close early if a large number of applications are received. You are advised to submit your application as early as possible to avoid missing your chance to apply.

Main Duties

Arrange access and accompany, where necessary, relevant trade contractors and visitors across the estate to carry out maintenance-based tasks or surveys. Support on schedules for planned maintenance works e.g. statutory servicing, internal decorations, planned property maintenance. Visit properties and update records of items across the estate which require servicing, and to work with the team to check contractor instructions align. Oversee Personal Protective Equipment provision, use and maintenance of adequate supplies. Support on trades people induction processes, their use of the asbestos register and other necessary processes linked to construction and repair works. Support on the Safe Systems of Work register, and related Risk Assessments, and to review this regularly in conjunction with Deputy Maintenance Manager and external Consultant. Help organise and maintain trades and buildings staff training, liaising with external training providers and organising the maintenance team to attend, and escalating to where there is non-compliance. Liaising with members of staff, in the department and the wider college, by telephone, email or in person to smooth and enable logistics including servicing and access for repairs. Raise repair instruction tickets (our reactive repair system is called 'Pinks'). Support on our external contract management processes, including contractor meetings and assist with the framework contractors JCT contracts, H&S and insurance records being kept up to date. Helping with repairs and maintenance enquiries and updates, escalating where appropriate. Filing electronically information pertinent to properties using a correct naming convention. Recording incoming documents, adding dates and/or comments to systems if necessary, and supporting on our shared goal of full servicing and maintenance records being up to date and comprehensive. Receive training to support the use of Top Desk CAFM system (Computer Aided Facilities Management) system to record service and repair processes. To support on different and other tasks when required, which may vary over time and which contribute to the College's operational priorities.

All employees of Eton College are also expected to:

Develop a good understanding of safeguarding procedures, given all positions at Eton are classed as 'regulated activity'; Demonstrate a commitment to safeguarding and promoting the welfare of children. This includes but is not limited to completing safeguarding training as required, complying with all safeguarding procedures and ensuring any safeguarding updates issued by the College are read and understood. Understand and comply with procedures and legislation relating to confidentiality; Display a commitment to and promotion of equality, diversity and inclusion.

Working Pattern

The standard working pattern is:

35 hours per week, working 9am to 5pm, Monday to Friday with one unpaid hour for lunch each day; 52 weeks per year; 21 days contractual annual leave, plus additional discretionary leave over the Christmas shut-down period (normally 3 days); Working onsite in Eton; When bank holiday fall within a school term period, this is considered to be a working day and a day off in lieu will be given.

Part time hours will also be considered.

The Ideal Candidate

To be successful in this role, you will need:

Previous experience working in a busy administrative position and juggling competing priorities; Good working knowledge of Microsoft Word, Outlook and Excel; Excellent communication skills - both written and verbal; An understanding of building services and some facilities management experience would be highly advantageous.

You may enjoy this role if:

You have a 'can-do' attitude - you love getting stuck in and you're not phased by a heavy volume of work and fast changing priorities; You're flexible - you'll have to juggle lots of competing tasks so you'll enjoy having lots of different things on the go, and you're able to organise your time and to prioritise your to do list so nothing slips through the cracks; You're a confident communicator - you enjoy engaging with a variety of different people; You enjoy working in a team - you are happy to support other team members and get involved in lots of different tasks. You have demonstrable accuracy and attention to detail.

Benefits

Eton College offers a wide range of benefits, including an 11% employer contribution to your pension (with 4.9% employee contribution), Employee Assistance Programme, enhanced Maternity / Paternity scheme, a cycle to work scheme, subsidised lunches during term time, free or heavily discounted access to the College's sport and leisure facilities and discounts at local retailers and businesses.

About the College

We are an equal opportunities employer and are seeking applications from suitable candidates from all backgrounds. We are dedicated to creating and sustaining an environment that values individuality and difference and celebrates the diversity of both staff and pupils by fostering perseverance, tolerance and integrity. We believe in equal opportunity for everyone, irrespective of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, sexual orientation or socio-economic background.


If you have any queries about the application process or any problem with submitting your application online, the Recruitment Team will be happy to help. Should you require any reasonable adjustments to be made or facilities provided to enable you to apply online, please do not hesitate to contact us on recruitment@etoncollege.org.uk so we can make adjustments accordingly.

DISCLOSURE CHECKS

Eton College is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including, but not limited to, reference checks with past employers, an Enhanced Disclosure from the Disclosure and Barring Service (including Barred List information), an online search and, where applicable, Prohibition checks. If you are successful in your application, you will be required to complete a DBS Disclosure Application Form. Any information disclosed will be handled in accordance with any guidance and/or Code of Practice published by the DBS. The College is exempt from the Rehabilitation of Offenders Act 1974 and therefore all convictions, cautions, reprimands and final warnings (including those which would normally be considered as "spent" under the Act) must be declared, subject to the DBS filtering rules. It is a criminal offence for any person who is barred from working with children to attempt to apply for a position at the College.

About

Eton College

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Eton College

Eton, Windsor
Berkshire
SL4 6DW
United Kingdom

+44 1753 370100

Eton College is a charity for the advancement of education. At its heart sits an independent boys' boarding school which leads a dynamic range of educational activities and an expanding network of educational partnerships. The charity's primary purpose, determined from its Christian foundation in 1440, is to draw out the best of young people's talents and to enable them to flourish and make a positive impact on others through the course of a healthy, happy and fulfilling life. Founded to offer transformative educational opportunities to boys with limited life chances, currently over 100 boys pay no fees at all.



With an extensive curriculum both within and beyond the classroom, a focus on pastoral excellence, and a growing expertise in digital education to facilitate diverse learning activities and promote collaboration, Eton College stands in the vanguard of educational developments. Its award-winning flagship embedded research facility, The Tony Little Centre for Innovation and Research in Learning, is at the core of these new developments, informing Eton College's own educational practice, as well as sharing best practice across the sector.



Eton College coordinates over 1,000 cross-sector partnerships between schools, charities and other organisations for the benefit of children and teachers. Through research, digital resources, summer schools, visits and events, Eton College's partnership programme brings together people who are determined to provide extraordinary learning opportunities for young people. Last year, the College coordinated activities for over 5,400 state school pupils, with over 2,000 pupils continuing to visit its museums and collections each year.



Our partnership with Holyport College, an Ofsted outstanding state-maintained boarding school, is one of the strongest, closest, and most reciprocal cross-sector partnerships in the UK. It is intended as a way of sharing pastoral and academic expertise in both directions, building an educational ethos which makes a long-term contribution to our local communities. Through our partnership, Eton College and Holyport College aim to establish ourselves as a model for collaboration between the independent and maintained sectors.



As it looks forward, the ambitions of the charity will continue to broaden, from maintaining and developing new partnerships to its partnership with Star Academies.

Head Master

Simon Henderson



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