Administrator/ Document Navigator

Tring, ENG, GB, United Kingdom

Job Description

Responsibilities:
- Scan all incoming correspondence into patients records in a timely and accurate manner.

- Maintain scanning efficiency and organisation of scanning

-Examine clinical records for missing information

-Assign industry recognised codes

-Ensure clinical coding guidelines are complied with and all clinical codes are current.

-Collaborate with clinical colleagues and other healthcare professionals toe snsure information accuracy

-Code and file medical records . letters, reports etc using Docman or a similar system

-Ensure security and confidentiality of patient information is always maintained and that the practice confirms to the requirements of the Data Protection Act and Caldicott guidelines.

-Communicate all urgent problems to the Operations Manager as quickly as possible including any relevant information.

-Ad hoc administrative duties as delegated by your line manager or the Practice Manager

-Deal with patient queries on the telephone , e.g regarding referrals and appointment's

-Booking of patient transport where requested

-Liaise with other staff in the Practice and with hospital secretaries/ consultants on behalf of patients.

-Action messages and information for clinical staff as appropriate

-Action tasks from Doctors and staff where appropriate

-Sending clinical information to patients, community services and hospitals as requested

-Work at any of our sites as requested

-Provide cover for other secretarial staff during periods of sickness and annual leave

Attend Staff meetings, training and other meetings as considered necessary

-Undertake any other duties as requested by the Operations Manager commensurate with responsibilities of the post

-Process EMIS documents with OOH and discharge summary details for patients

Skills:

- Strong attention to detail and accuracy.
- time management and meeting deadlines.
- Ability to handle confidential information with discretion
- Strong communication skills, both written and verbal
- Ability to work independently as well as part of a team
- Performing under pressure/ Problem Solving

This position offers an opportunity to work in a fast-paced office environment with a diverse range of responsibilities. If you are a highly organised individual with excellent communication skills, we encourage you to apply.

Job Types: Full-time, Part-time

Pay: From 13.57 per hour

Expected hours: 20 - 37.50 per week

Schedule:

Monday to Friday
Education:

GCSE or equivalent (preferred)
Experience:

Administrative: 1 year (preferred)
Licence/Certification:

Driving Licence (preferred)
Work Location: In person

Application deadline: 09/07/2025

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Job Detail

  • Job Id
    JD3247515
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Part Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Tring, ENG, GB, United Kingdom
  • Education
    Not mentioned