Job Description

Administrative Assistant

About the Company

Rapid Response is a leading property maintenance company based in the rural location of Little Bentley.

We provide maintenance services to many social housing and insurance clients, and we pride ourselves on our high quality service.

Our Rural Location boasts beautiful countryside surroundings, and we have great access to the A133 and A120. We are a growing and developing Company with many exciting challenges.

The responsibilities detailed in the below job description confirm the current tasks and responsibilities. You will be required to undertake other tasks when required by the business to meet any business needs.

Responsibilities:

This role is a varied administrator role, the key responsibilities include but are not limited to:

Admin

Preparing job adverts to be advertised on job boards and on occasions working with recruitment agencies. Working with Line Managers to prepare s. Preparing offers of employment for prospective employees. Preparing contracts of employment and new starter documentation for new employees. Setting up HR files. Monitoring and managing the internal HR compliance, to ensure all HR records are compliant with the GDPR regulations and our Data Protection Policy. Preparing induction documentation and liaising with the Line Manager and Health and Safety Advisor to ensure all onboarding is completed on time. Obtaining consent and checking references for new employees. Conducting all right to work checks for new employees, and managing all right to work documentation. Obtaining DBS Checks for employees as requested and verifying documents as part of the DBS process. Recording DBS results and liaising with employees and senior management if an adverse result is obtained. To conduct annual driving licence checks on any employees that drive on company business. To track probationary reviews and to support the Line Manager with appropriate letters and documentation. Inputting employee data into our in house systems and keeping this information up to date at all times. To sign post employees and Line Managers to the policies and procedures within the Staff Handbook. Inputting staff annual leave or other statutory leave into our systems Supporting the appraisal process with Line Managers. Preparing monthly management information for the senior management team. Tracking all types of absence and providing support and guidance with return to work meetings, absence review meeting and medical referrals. Producing letters and documentation throughout the life cycle of an employee, for example letters regarding changes to terms and conditions of employment, flexible working letters, any types of leave letters, absence letters, and any leavers letters. Monitoring mandatory staff qualifications and liaising with the management team and employees as required to book in training. Sourcing and booking training courses for employees as and when needed. To complete ad hoc projects as and when required.
Business Support Admin Duties

Keep company affiliations up to date on relevant systems Liaise directly with clients and provide them with documents when they are updated Maintain and update company phone system as required Other administration duties as required

Benefits:

Regular Company Organised Events and Activities

Discretionary Performance Related Bonus Scheme

Dog friendly office

Free Parking

Rural Location

28 Days Holiday Including Bank Holidays and Christmas Closure

Increasing holiday entitlement with length of service

Requirements:

Essential

2 Years Previous HR Administration Experience Excellent Microsoft Word and Excel Skills Ability to work independently with little supervision Flexibility Ability to remain calm under pressure GCSE Grade 4 or Equivalent in English & Maths Excellent communication skills both verbally and written Basic Knowledge of Employment Law Ability to handle sensitive data confidently and confidentially Reliable mode of own transport to work - due to our rural location, public transport Links are limited
Desirable

Level 3 Business Administration - Desirable CIPD Level 3 - Desirable
Salary: From 25,000.00 per year

Schedule:

40 Hours Per Week Monday to Friday 8:30am - 17:30pm (some occasional weekend or evening work may be required) Daily unpaid meal break of 1 Hour
Supplemental pay types:

Discretionary Bonus Scheme
Work Location: In person

Job Type: Full-time

Pay: From 25,000.00 per year

Benefits:

Casual dress Company events Company pension On-site parking
Ability to commute/relocate:

Colchester CO7 8SQ: reliably commute or plan to relocate before starting work (required)
Work Location: In person