Job Description

About Xpofairs

Xpofairs is an online platform revolutionizing the traditional trade show model by making events more accessible, efficient, cost-effective, and environmentally friendly. Whether you're an exhibitor looking to generate leads or a visitor exploring cutting-edge innovations, Xpofairs empowers industries to connect, collaborate and grow -- all online. We're redefining how business gets done, and bringing trade shows firmly into the 21st century.

About the Role

This is a rare opportunity to work directly with our visionary CEO in a fast-paced, rapidly growing tech start-up. In a role similar to a Founder Associate, you'll gain first-hand experience across the breadth of business operations -- from strategic decision-making to event execution -- while helping to scale a disruptive product.

You'll be a right-hand person to the CEO and integral to the company's success. This role is perfect for someone with an entrepreneurial spirit, looking for accelerated career growth in a mission-driven company.

What You'll Be Doing

Expect variety, impact, and fast learning. Your work will span across multiple areas of the business, including:

Strategic Support

- Assisting the CEO with the development and execution of business strategies

- Preparing presentations, reports, and documentation for internal and external stakeholders

Operational Management

- Supporting the day-to-day running of the business and coordinating between teams

- Identifying and implementing process improvements to enhance efficiency

Communication

- Acting as a liaison between the CEO and internal/external stakeholders

- Ensuring clear, professional, and consistent communication across channels

- Collaborating across departments to gather insights and resources

Administrative Support

- Managing calendars, meetings, travel, and event schedules

- Handling sensitive and confidential information with professionalism and discretion

Events & Content

- Assisting with the organization of high-profile online trade shows and virtual events

- Supporting content creation across marketing and communications

Who We're Looking For

- A proactive, enthusiastic, and resourceful individual who thrives in a fast-paced start-up environment

- An excellent communicator who enjoys working collaboratively and independently

- A fast learner with a growth mindset and strong attention to detail

- Someone with strong personal ambition -- this role is ideal for someone who ultimately wants to grow into a leadership position and manage their own department or team

- A candidate who shares our big vision and wants to build something meaningful and lasting, like Xpo/Fairs

- Someone with a strong work ethic, who is genuinely excited by the chance to be part of something big -- this is not a role for someone looking for routine or 'just a job'

- You'll need to be adaptable, driven, and ready to give 100% -- because you'll be right at the heart of an ambitious company about to scale on a global level

- Someone who is highly tech-savvy and genuinely interested in how software can improve business performance -- you'll be expected to quickly adopt and work with tools like CRM platforms, mailing systems, Canva, and other productivity software that supports our growth and efficiency.

Ideal Candidate Profile

- A strong interest in AI and technology

- At least 2 years of relevant work experience in a dynamic or high-growth environment

- Bachelor's or Master's degree from a top university (First or high 2:1 preferred)

- Strong academic track record -- we're looking for consistent A-grade candidates throughout their education

- Strong analytical and problem-solving skills

- A compelling cover letter explaining your interest in the role and company

Perks & Benefits

- Opportunity to travel

- Regular social events

- Company merchandise

- Private GP and prescription service

- 24/7 access to mental health and counselling support

- Virtual fitness and physiotherapy classes

- Discounted gym membership and nutrition advice

- Free online training courses (e.g., bookkeeping, managerial skills, first aid)

- Discounts on accredited certifications

- Cyber safety courses

Why Join Us?

We're driven by impact. Xpofairs isn't just about business -- we're tackling the rising personal, financial, and environmental costs of traditional trade shows. Our goal is to build something that lasts -- a sustainable platform that helps people and businesses thrive.

We're on the cusp of a colossal international expansion, and this is a rare opportunity to join at a pivotal moment. You'll work side-by-side with the CEO, gain high-level exposure across all areas of the business, and help shape a fast-growing tech company from the inside out.

This role is demanding -- and that's exactly what makes it exciting. Every day will bring new challenges, fresh opportunities, and the reward of knowing your work directly impacts the company's success. It's fun, fast, and full of possibility. If you're ready to commit, roll up your sleeves, and build something extraordinary -- we want to hear from you.

Application Process

Please send your CV and cover letter to people@xpofairs.com.

Shortlisted candidates will be invited for a phone interview, followed by one or two in-person interviews.

Job Type: Full-time

Pay: 30,000.00-40,000.00 per year

Benefits:

Company pension Referral programme
Schedule:

Monday to Friday
Education:

A-Level or equivalent (preferred)
Work authorisation:

United Kingdom (required)
Location:

London SW19 3RL (preferred)
Work Location: In person

Reference ID: Executive assistant to CEO