Job Description

We are seeking a motivated and detail-oriented Billing Coordinator to join our Revenue team.

This is a fantastic opportunity to play a crucial role in managing and supporting the entire billing cycle, ensuring the accurate and timely preparation and submission of invoices to clients.

This role could be based in either our Southampton or British Virgin Islands offices.

Key responsibilities:

Invoice Preparation: Prepare, review, and finalise client invoices in accordance with firm policies, client agreements, and billing guidelines. This includes reviewing time entries, disbursements, special billing arrangements, and time/cosy transfers/write-offs Invoice Preparation Support: Support the secretaries with their billing questions and queries, and liaise with the rest of the Revenue Team or Finance Systems to obtain answers Credit Note Preparation: Prepare, prepare and finalise credit notes, when requested Proforma Review & Editing: Generate and distribute proforma invoices to partners, incorporating partner edits and ensuring all changes are accurately reflected before final invoice generationReporting: Generate various billing reports for partners and fee earners, including WIP (Work in Progress), unbilled disbursements, and aged receivables Collections Support: Assist with collections efforts by providing necessary documentation and information to partners or the Credit Control team Process Improvement: Identify and recommend improvements to billing processes and procedures to enhance efficiency and accuracy Collaboration: Establish and maintain strong working relationships with matter partners, fee earners and secretaries, and the other members of the Revenue Team Portfolio knowledge: Develop an understanding of the WIP and debt numbers within your portfolio, to assist the Revenue Manager in managing the WIP and debt?
The ideal candidate will have:

Prior experience of 3E and EBillingHub At least 1-3 years' billing experience in a law firm Proven experience engaging with Partners and senior stakeholders Strong understanding of law firm billing practices and confidentiality standards Highly proficient in Microsoft Office (Excel, Word, Outlook) and quick to learn new systems Excellent communication, interpersonal, and organizational skills Detail-oriented, self-motivated, and able to work independently under pressure A flexible, proactive approach
Please click on "Apply for the job" to submit an application for this vacancy.

Job Types: Full-time, Permanent

Benefits:

Company events Company pension Cycle to work scheme Life insurance Private medical insurance
Schedule:

Monday to Friday No weekends
Work Location: Hybrid remote in Southampton SO14 0TB

Reference ID: VA568