Job Description

Location:

Alconbury Weald, Cambridgeshire

Salary:

30,000 per year

Hours:

Full-time, Monday to Friday, 8:30am - 5:00pm (office-based)

About Us

Unified Retail is a leading Amazon retailer and agency that's been trading successfully since 2004. We manage and grow multiple Amazon businesses across the UK and Europe and provide specialist e-commerce services to clients through our in-house agency team. We pride ourselves on professionalism, accuracy, and a data-driven approach to retail management.

We're looking for a

Bookkeeper & Contract Manager

to join our team in Alconbury Weald. This is a key position that combines accounting responsibilities with client contract management, helping to ensure the smooth financial and operational running of our business.

Key Responsibilities

Bookkeeping & Financial Management

Record and reconcile all Amazon marketplace sales across UK and EU (FR, DE, ES, IT). Reconcile settlement reports with bank deposits and manage all bank and credit card reconciliations. Process purchase invoices and expense transactions. Prepare client billing for agency services. Monitor VAT across multiple jurisdictions and complete UK/EU VAT returns. Maintain accounts payable and receivable ledgers. Produce monthly management accounts, P&L statements, and financial reports.

Payroll & HR Coordination

Liaise with our external HR/payroll provider for monthly payroll runs. Verify payroll data accuracy, including hours, leave, and statutory payments. Manage PAYE, National Insurance, pensions, and HMRC payments. Maintain up-to-date employee records and handle payroll-related queries.

Contract & Client Management

Maintain a database of all client and supplier contracts, including key dates, renewals, and terms. Ensure all client agreements are compliant and up to date. Support onboarding of new clients -- checking documentation, setting up accounts, and ensuring compliance. Oversee client invoicing according to contractual terms and manage credit control. Monitor overdue accounts, issue payment reminders, and coordinate debt recovery procedures. Track and manage contract performance, variations, and renewals.

Risk & Compliance

Ensure GDPR and data protection compliance within all contracts. Maintain business insurance records and monitor contract insurance requirements. Identify risks in client agreements and propose mitigation strategies. Support continuous improvement of contract templates and financial processes.

Skills & Experience

Proven experience in bookkeeping, finance, or accounting (minimum 2 years). Strong understanding of VAT, management accounts, and reconciliation processes. Experience with Amazon marketplace reporting (advantageous but not essential). Familiarity with accounting software (e.g., Xero, QuickBooks, or similar). High attention to detail, accuracy, and confidentiality. Excellent communication and organisational skills. Confidence managing multiple contracts and financial deadlines.
Job Types: Full-time, Permanent

Pay: 30,000.00 per year

Benefits:

Company pension Free parking On-site parking
Work Location: In person