Job Description

Location: Warwick

Contract: Temporary Maternity Cover - Duration - 13 months

Hours: 40Hrs full time but may consider part-time for the right candidate.

Start Date: September 2025

About the Role

We're looking for a versatile and proactive Business Administrator to join our team on a temporary maternity cover basis. This role is vital in supporting the day-to-day operations of the business and keeping our operations running smoothly.

While this is a maternity cover role, we're keen to bring someone on board who can contribute broadly across the business and grow into additional responsibilities if opportunities arise.

What You'll Be Doing

This is a varied administrative role, giving you exposure to many different areas of the business. Typical responsibilities include:

Client Support & Renewals

Managing inboxes related to client renewals, assisting with software maintenance renewals (including SMS services), and providing excellent customer service.

Finance Administration

Supporting the accounts team by processing purchase invoices, preparing reports, assisting with client statements, and helping maintain accurate financial records.

Order & Shipping Coordination

Overseeing shipping logistics, managing repair requests (RMAs), liaising with suppliers for calibrations, and assisting with order fulfilment and stock control.

Marketing & Events

A significant part of the work is supporting the marketing team in out parent German office with admin tasks, and leading the coordination and setup of event stands for dSPACE ltd in the UK. Through out the year this can be expected to be minimum of 5 events but can be up to 10 events. To facilitate this, it is essential the candidate has UK driving licence and is willing to travel within the UK to support the business needs.

Office & Operations Support

Carrying out general office administration, ordering supplies, and stepping in on ad-hoc projects or process improvement initiatives.

Why Join Us?

This role offers variety and the chance to get involved in multiple aspects of the business. We're especially interested in candidates who:

Are comfortable working across different administrative/business areas

Have an eye for improving processes and supporting operational efficiency

Enjoy learning new systems and taking ownership of their workload

Are confident with finance admin tasks (e.g., invoices, statements, simple reporting)

Can step into additional tasks if required in the future

Who We're Looking For

We'd love to hear from you if you:

Have previous experience in an administrative, office management, finance support, or business operations role.

Are highly organised, detail-focused, and proactive

Communicate clearly and confidently

Are comfortable juggling varied tasks and shifting priorities

Have working knowledge of Microsoft Office (especially Excel and Outlook)

Are curious, capable, and willing to learn new systems and processes

What We Offer

A friendly, supportive team environment

Flexible working arrangements where possible

Exposure to multiple areas of business operations - ideal for someone who enjoys variety

Benefits - 30 days holiday + bank holidays, Employer 10% of salary contribution to pension.

Job Type: Temporary
Contract length: 13 months

Pay: 30,000.00-35,000.00 per year

Ability to commute/relocate:

warwickshire CV34 6UW: reliably commute or plan to relocate before starting work (required)
Education:

Bachelor's (preferred)
Experience:

Business Administrative: 2 years (preferred)
Licence/Certification:

Driving Licence (required)
Work authorisation:

United Kingdom (required)
Willingness to travel:

25% (required)
Work Location: In person

Application deadline: 08/08/2025
Reference ID: WPCBATemp
Expected start date: 01/09/2025