Job Description

Job Summary

We are seeking a highly organised and detail-oriented Business Coordinator to join our dynamic team. The ideal candidate will play a crucial role in supporting daily operations, of the business. This position requires strong communication skills, proficiency in various software applications, and the ability to manage multiple tasks simultaneously.

Responsibilities:

Human Resources

Maintain and update the company HR policies and procedures. Maintain all personnel records. Co-ordinate recruitment processes. Assist managers with performance management process. Communicate with employees on all HR matters where appropriate. Absence and holiday processing and record management. Assist managers with identifying training requirements and coordinate training courses. Ensure the company and Directors and compliant with all current relevant legislation.

Finance

Support external finance partner to deliver routine accounting operations. Maintain company records in relation to general accounts payable/accounts receivable, general ledger, month and year end processes. Support with VAT returns process ensuring records are maintained. Help to develop and analyse the company's financial reports and support the monthly/yearly MCRS processes. Support the company's Payroll and Pension process in conjunction with external partner. Submit various regular finance reports to the Head Office as requested.

IT

Manage the external IT supplier and co-ordinate all company IT needs for all employees. Work with Sales/Marketing team and external supplier to maintain the company website.

Administration/logistics

As a member of the management team contribute and develop the business strategy and objectives. Co-ordinate with HQ and establish a strong communication between the different manufacturing sites. Develop good partnerships with business community and promote good external business environment for the company. Communicate with local authorities and external contractors, assist with further development of the new facility in Scotland. Manage company general correspondence, phone calls, E-mails, Letters, Packages etc. Manage the company's admin services including reception, office supplies, office building maintenance, site security, utilities, and IT. Help to Organize meetings and Appointments, assist with transport and booking accommodation. Prepare letters, contracts. Develop company policies/procedures. Assist with quotations, Purchasing and Requisition processes.

Key Skills Required

Strong IT skills and software packages used in the office environment, experience in the use of CRM/MRP systems and any of the Accountancy packages would be an advantage. Strong admin skills and out-of-the-box thinking. Excellent written and verbal communication skills. Ability to learn quickly and adapt to changing circumstances. Self-starter and can work with minimum supervision. Positive attitude and strong ability to identify opportunities for improvement in the business.
We welcome applicants who are eager to contribute positively to our team while developing their professional skills in a supportive environment.

Job Types: Full-time, Permanent

Pay: 35,000.00-40,000.00 per year

Benefits:

Company pension Free parking Life insurance On-site gym On-site parking
Schedule:

Monday to Friday
Ability to commute/relocate:

Dunfermline KY11: reliably commute or plan to relocate before starting work (required)
Application question(s):

How many years of experience do you have in general Office Administration? How many years of experience do you have in general HR?
Experience:

Bookkeeping: 2 years (required)
Language:

English (required)
Work authorisation:

United Kingdom (required)
Work Location: In person