Job Description

Job Overview

The Buying & Administration Manager is responsible for managing purchasing activities, supplier relationships, stock administration, and general office support to ensure the smooth day-to-day operation of our warehouse and restaurants. The warehouse stocks a variety of food and ambient products that service our restaurant/take away chains; Thai Express / Thai Express Kitchen/ Japami.

This role plays a key part in maintaining stock availability, controlling costs, and keeping accurate records and support the operations of the whole business (wholesale & retail). As well as upholding current relationships with suppliers as well as looking to foster new ones based on company needs.

Key Responsibilities

Buying & Stock Control

? Raise and process purchase orders for food and packaging supplies

? Monitor stock levels and reorder in line with sales forecasts and minimum stock requirements

? Liaise and negotiate with suppliers regarding pricing, availability, delivery schedules, and product issues

? Source new suppliers and products on an ongoing basis

? Check supplier invoices against purchase orders and delivery notes

? Support cost control by tracking price changes, highlighting variances and negotiating the best deals

Contract and Supplier Relationships

? Take responsibility to renew critical contracts such as Utilities, Insurance, Logistics, Maintenance etc

? Maintain and manage relationships with all suppliers and contractors to ensure we receive the best support and service at all times.

? Ability to raise compliant and push for the best outcomes

Warehouse & Operational Support

? Coordinate with warehouse staff to ensure deliveries are received and recorded correctly

? Resolve delivery discrepancies, shortages, or quality issues with suppliers

? Maintain accurate stock records within the warehouse management or accounting system

? Assist with stock counts and audits

Finance/Accounting

? Work closely with finance to ensure supplier payments are made weekly keeping within payment terms.

? Provide finance with foresight into ordering schedule and impacts on cashflow

? Reconcile key supplier ledgers weekly/monthly

Administration

? Maintain accurate purchasing, supplier, and product records

? File and organise documentation including invoices, delivery notes, and contracts

? Strong accounts administration (e.g. invoice queries, statement checks) and using of account packages such as Xero

? Answer phones, emails, and handle general office enquiries

? Provide administrative support to management as required

Skills & Experience

Essential

? Extensive previous experience in a buying, purchasing role in food distribution business

? You must have a minimum of 5 years of experience in this role and overall, 15 year working experience

? You have the skill to manage a number of administration tasks which will be 30% of the weekly work

? Strong organisational skills and attention to detail

? Confident using computer systems (Excel, email, stock or accounting software)

? Analytically minded and having strong quantitative skills

? Ability to manage multiple tasks and prioritise workload

? Excellent communication skills with suppliers and internal teams.

? The ability to negotiate and hunt the down the best deals

Desirable

? Knowledge of stock control or purchasing systems

? Understanding of food safety or traceability requirements

Personal Attributes

? Reliable and proactive, can do attitude

? Comfortable working in a small team and hands-on environment

? Able to work independently and use initiative

? Calm under pressure and adaptable to changing priorities

? Have confidence to make decisions, find solutions and deal with unexpected issues and errors

? Committed and trustworthy individuals will only be considered

? Go beyond core duties to ensure you contribute to the growth of business

Hours & Conditions

Full time role Waltham Abbey - EN9 3BZ Must have a car and be able to travel in Hours - 40-45 hours, flexibility on start times based on the requirements of the business.

About Thai Express/SUPR Group

We are globally the largest Thai quick service restaurant brand. In the UK we launched 12 years ago, and operate 10 stores/restaurants which 5-6 further outlets opening in next 2 years. We require talented and hardworking team players to join us in order to make Thai Express a national UK brand. Our head office and warehouse are located in Waltham Abbey.

http://www.suprgroup.uk

http://www.thaiexpress.co.uk

Job Types: Full-time, Permanent

Pay: 40,000.00-45,000.00 per year

Benefits:

Discounted or free food Free parking On-site parking Store discount
Application question(s):

Do you own a car and travel to Waltham Abbey - EN9 3BZ? Have you been a buyer for 5 years or more? Have you had a successful career for over 15 years? Have you worked in food wholesale or food buying? Are you strong at administration? Have you used any warehouse management system and accounting systems
Work authorisation:

United Kingdom (preferred)
Work Location: In person