Job Description

Department: Vice Chancellor's Office


Location: York


Salary: 25,804 to 26,707 per annum pro rata


Hours: 20.0


Closing Date: Monday 20 October 2025 at midnight


Interview Date: Monday 10 November 2025


Reference: 163-25

Part time (20 hours per week), permanent opportunity

Location: York

Salary: 25,804 to 26,707 per annum (13,948 to 14,436 per annum pro rata)

Introduction to YSJ University

Situated in the heart of the historic city of York, and with the recent addition of our new London Campus, York St John University has a long and proud tradition as a distinguished higher education provider.


Our success is founded on the quality of academic teaching and research, our thriving campus environments, our professional and pastoral support, and our values of an inclusive, innovative and ambitious community with a strong sense of belonging.

The Team

The Chaplaincy and Spiritual Care Team is responsible for religious provision and pastoral care for all staff and students. We provide spaces and opportunities for reflection, listening, confidential support, prayer, worship, meditation, socialising and spiritual exploration. In doing this we work closely with teams across the university, from Student Life to academic schools.

The role

This Chaplaincy Administrator role, reporting to the Chaplain, assists the Chaplains and ensures the smooth running of the Chaplaincy and Spiritual Care Office. This will include, but is not limited to, looking after the Chaplaincy budget on a weekly basis; keeping up to date with risk assessments and health and safety requirements; liaising over Chapel bookings and providing support with events. The post holder will also manage the Chaplaincy's social media accounts and liaise with the Design team regarding publicity for Chaplaincy events.

Key requirements

The successful candidate will have an organised nature which allows for successful time-management and the ability to prioritise tasks. They will demonstrate the ability to build constructive relationships with staff and students, offering sensitivity and warmth to everyone visiting or using the Chaplaincy, regardless of their background, culture or faith. Awareness of major Christian festivals and customs would be an advantage but is not essential. This role will require the successful candidate to obtain a DBS check.


For informal enquiries please contact Revd Jane Speck at j.speck@yorksj.ac.uk or 01904 876 606.


Please visit our Social Media profiles to learn more about our contribution - @ysjchaplaincy


Unfortunately this role is not eligible for Skilled Worker Visa sponsorship however we welcome your application if you are able to evidence right to work in the UK via an alternative route.


We offer a range of family friendly and inclusive policies and facilities and welcome applications from individuals from underrepresented backgrounds. As part of our commitment to providing an inclusive working environment, consideration is given to all requests for job share or flexible working arrangements.

This vacancy is scheduled to close on the date indicated at the bottom of this advert, but we may close earlier if we receive a high level of applications.

Application process support

We are keen to support you throughout the recruitment process. Before starting your application please refer to the attached candidate application form guidance below which provides advice about completing the application process.


If you require a reasonable adjustment in order to apply for this position please contact vacancies@yorksj.ac.uk. Within the application form there is an opportunity for you to request a reasonable adjustment at the interview stage of the process, however if you wish to discuss this in further detail at any point in the process please do not hesitate to contact us. The following resource may help you adapt the device you are using to apply to suit your needs My Computer My Way (abilitynet.org.uk)


Please note that CVs are not accepted in place of the application form. Within the application process you will be asked to answer a selection of work-related questions. Our aim is to get to know you, and understand your individual skills and experience, and how you would apply these within the role. We are aware that AI can be helpful in shaping your responses, but we encourage you to share your answers in your own words.

Our benefits package

We offer a wide range of employee benefits including -

Excellent annual leave entitlement, including five discretionary university closure days over the Christmas period Disability leave (applies to staff who have disclosed a disability and is also available to staff with disabled dependants) Pension scheme Health Cash Plan after six months service Employee Assistance Programme Paid leave for Armed Forces Reservists On-campus courses, one-to-one tutorials, and online resources to help you develop your digital skills and work with new software Relocation expenses package for certain roles Reimbursement of Skilled Worker Visa application fees and Visa loan scheme for additional costs (if applicable to the role)

Further information about life at YSJ

Our attached 'further information' document below provides further information about our culture, achievements and testimonials from our employees.


Read more about our culture, inclusive community, working arrangements and benefits for York St John employees


Read the latest news, views and stories from our staff and students.


Read more about our commitment to managing and reducing our environmental impact and to promoting sustainable development wherever we can.

Closing Date -

Monday 20 October 2025 at midnight

Provisional Interview Date -

Monday 10 November 2025