North Oxford Gymnastics Club is a thriving and inclusive gymnastics club dedicated to providing quality gymnastics training to children and young athletes. We are currently seeking a skilled and detail-oriented Club Secretary to join our team. The Club Secretary will play a crucial role in managing administrative tasks, communication with parents, ensuring financial records are up to date, maintaining club policies, monitoring health and safety compliance, and managing various club-related communications.
Key Responsibilities:
1. Administrative Duties:
Organise and maintain club records, including membership data, schedules, and documents.
Assist with scheduling and coordinating club events and meetings.
Prepare and distribute meeting agendas and minutes.
2. Communication with Parents:
Respond to parent inquiries and concerns promptly and professionally via email and phone.
Maintain open and clear lines of communication between the club and parents.
Send regular updates and information to parents regarding club activities and policies.
3. Financial Management:
Keep accurate records of class fees, payments, and outstanding balances.
Assist in preparing financial reports and budgets.
Send invoices and payment reminders to parents as needed.
4. Policy and Safety Compliance:
Ensure club policies, terms and conditions, and waivers are up to date.
Monitor health and safety and fire safety checks, ensuring they are conducted regularly and in compliance with regulations.
Maintain and update building risk assessments.
Assist in the development and implementation of safety protocols.
5. Communication and Marketing:
Manage and post content on the club's social media platforms to promote club activities and achievements.
Create and distribute newsletters to parents and members.
Assist in the organisation of club events and promotional campaigns.
6. Data Protection:
Maintain and update data protection policies and procedures in compliance with applicable laws.
Safeguard and ensure the confidentiality of member information.
Qualifications:
Strong organisational skills and attention to detail.
Excellent written and verbal communication skills.
Proficiency in email communication and office software (e.g., Microsoft Office, Google Workspace).
Familiarity with social media platforms and content creation.
Experience in administrative roles, particularly in sports or club settings, is an advantage.
Knowledge of data protection regulations is a plus.
Benefits:
Competitive salary
Opportunity to work with a dynamic and enthusiastic team
Contribution to the development and growth of young athletes
Supportive work environment
Training and professional development opportunities
How to Apply:
Interested candidates are invited to submit their resume and a cover letter detailing their relevant qualifications and experience to
management@noxgymnastics.com
. Please include
"Club Secretary Application - North Oxford Gymnastics Club"
in the subject line.
We appreciate all applications for this position; however, only candidates selected for an interview will be contacted.
North Oxford Gymnastics Club is committed to creating a diverse and inclusive workplace. We welcome applications from all qualified individuals.
Join our team and help us continue to provide exceptional gymnastics experiences for our members. Apply today and be a part of our dedicated and passionate club community.
Job Types: Part-time, Permanent
Pay: 16,000.00-20,000.00 per year
Benefits:
On-site parking
Education:
GCSE or equivalent (required)
Work Location: In person
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