Job Description

Our client, a reputable and expanding law firm in Coventry, are looking for a Commercial Property Legal Secretary to join their dynamic property department. This is a fantastic chance to utilise your administrative expertise, support skilled solicitors, and make a tangible impact in a friendly, fast-paced office environment that champions professional growth and team wellbeing.


Salary: 25,000 - 30000 depending on experience in field; Hours: 09:00am to 5:30pm, Office-Based, Permanent Role.


Location: Bury Office.

Commercial Property Legal Secretary - Key Responsibilities

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Provide comprehensive secretarial and administrative support to the commercial property team, including property solicitors and fee earners. Prepare and assist with commercial property documents, contracts, leases, reports, and correspondence in accordance with legal standards. Manage digital dictation, audio typing, and the production of legal documents to a high level of accuracy and confidentiality. Coordinate and book appointments, manage diaries, schedule meetings, and arrange conference calls for the property team. Liaise directly with clients, agents, lenders and third parties, maintaining a high standard of customer service at all times. Assist with the submission of Land Registry applications, Companies House filings, and completion of SDLT forms when required. Open and close files, ensure all documentation is filed correctly, and update records using the firm's case management system. Monitor deadlines, chase outstanding documents, and proactively support the property department to ensure smooth and timely completion of matters. Contribute positively to the commercial property team, fostering a culture of collaboration, efficiency, and exceptional client care.

Essential Skills & Experience for a Legal Secretary in Commercial Property

Previous experience as a legal secretary, preferably within a commercial property or real estate legal team. Excellent administrative and organisational skills with the ability to prioritise tasks and manage workload efficiently. Strong written and verbal communication skills, able to present information clearly and professionally to colleagues and clients. High level of attention to detail and accuracy when preparing legal documents and correspondence. Proficient in Microsoft Office, digital dictation systems, and legal case management software. Proactive approach to problem solving, with the ability to work both independently and as part of a close-knit team. Committed to maintaining confidentiality and compliance at all times. A positive attitude and a willingness to contribute to a collaborative and supportive working environment.
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Why Join This Commercial Property Law Firm?

Be part of a forward-thinking firm renowned for its supportive, team spirit, learning culture and investment in its people. Work closely with expert commercial property solicitors on a variety of challenging and interesting property matters. Real opportunities for skill enhancement, training, and ongoing career development in the legal sector. Enjoy a modern office environment, competitive salary, and excellent benefits. * Rewarding and stable role with the chance to make a difference in a busy commercial property law department.