Job Description

Due to continued growth Norwich Aluminium are looking for a Contracts Coordinator.

Reporting to the Head of Contracts, the Contract Coordinator, will effectively manage the administration of the day-to-day installation diary to ensure all teams are booked and all job preparation is complete in line with the production schedule. Ensure all preparations have been carried out to enable a 'right first time' installation and Service Works.

To have all necessary paperwork up to date ready for all contractual activities.

Managing the outstanding works, scheduling Service Engineer appointments and ensuring all required materials are understood and ordered in time for the booked appointments.

Manage the companies fleet of vehicles.

Detailed Task List:

Assist with scheduling Fitters Diary; Make sure all paperwork are ready pre-installation. Prepare Fitters Pack based on information provided by Design Team. Liaise with Procurement & Factory to make sure products are ready pre-installation. Identify parts needed, from Factory Work Sheets, for successful installation and service visits. Liaise with customers regarding aftersales. Liaise with rest of Contracts Team to schedule fitting dates for commercial customers, in line with contractual programmes; Review predicted installation times against estimate and adjust diary to suit (alongside Contract Managers). Assist in acquiring sub-contract installation prices. Deal with queries relating to dates; Assist with taking queries from sites and fitters when Head of Contracts and Contract Managers are unavailable; Request handover paperwork from Contract Managers, file RAMS in site folder. Produce O&M's and Warranty Certificates (Design Team to provide detail/drawings for O&M's on request); Inform Finance department when jobs have been completed so final invoices can be raised, where applicable; Co-ordinate Outstanding Works and Service Calls and arrange fitters to carry out the works; Assist with ordering site specific subcontract elements such as automation, asbestos and teleflex (requesting quotes from multiple suppliers before placing orders); Liaise with Contract Managers and hire / off-hire access equipment, maintaining the Plant and Equipment Hire Log; Compliance duties: scan fitters documents on to the system and advise Head of Contracts if not being provided; Logging service issues and identifying if works are chargeable or warranty, then update Outstanding Works software. File completed jobs. Answering incoming calls to the Contracts Department. Book accommodation for fitting teams when needed, looking for best prices and ensuring facilities suit our needs. Maintaining Vehicle Service spreadsheet. Vehicle Inspections - arranging maintenance of vehicles as required. Create delivery notes for supply only jobs. Assisting CM to coordinating deliveries to site with external couriers if required.
Experience required

Monday - Friday 7.30am to 5pm

Fast paced

Salary dependant on experience.

Job Types: Full-time, Permanent

Pay: 29,000.00-34,000.00 per year

Benefits:

Company pension On-site parking
Work Location: In person