Job Description

We are seeking to appoint a highly efficient and motivated team player to take up the position of Executive Assistant providing professional, confidential support to the Executive Director of Nursing and Therapies, ensuring a high level of efficiently and communication, contributing to the smooth running of all aspects of service delivery. Working in a fast-paced environment you must have the ability to work under pressure, have a flexible approach to working and the ability to manage conflicting demands.
The postholder for this position is expected to demonstrate exemplary minute-taking abilities, exceptional written and verbal communication, and a keen eye for administrative detail. Strong interpersonal skills, discretion, and the ability to work collaboratively within a team are fundamental, as is the capacity to provide confidential and sensitive support. Coordination of meetings and events including venue arrangements, catering, briefing materials, minutes, and prompt follow-up on actions remains central to this vital function
Main duties of the job
To support the smooth running of the Trust Board and formal sub-committees through provision of professional, timely, effective and efficient committee service and administrative support to the Trust Executive Directors.
To be responsible for the overall administration of a number of Trust wide Corporate meetings and supporting constitutional committees including co-ordination of yearly plan of meetings, booking venues, preparation of agenda/supporting papers, taking minutes and taking relevant follow up action.
The post holder will play a key role in communication between the Trust BoardMembers and Executive Directors including other Directors and senior managers ofthe Trust.
About us
We aim to attract and retain a diverse, talented and committed workforce, who are caring and compassionate, and therefore able to meet the demands of the modern NHS now and in the future. In return we can offer a dynamic working environment in which to build a career.
Details
Date posted
21 August 2025
Pay scheme
Agenda for change
Band
Band 5
Salary
31,049 to 37,796 a year per annum
Contract
Permanent
Working pattern
Full-time
Reference number
263-SS25-064-MG
Job locations
St Nicholas Hospital
Newcastle upon Tyne
NE3 3XT
Job description
Job responsibilities
Please find attached job description for full details.
Advertising date : 21st August 2025
Closing date : 4th September 2025
We welcome your application. Job description
Job responsibilities
Please find attached job description for full details.
Advertising date : 21st August 2025
Closing date : 4th September 2025
We welcome your application.
Person Specification
Education and Qualification
Essential

• Recognised secretarial qualification or have an equivalent portfolio of experience.
• NVQ Level 4 or have an equivalent portfolio of experience.

Knowledge and Experience
Essential

• Degree level knowledge or equivalent experience.
• Extensive secretarial experience at Executive Director level.

Desirable

• Experience in NHS environment

Skills and Competencies
Essential

• Excellent organisational skills
• Excellent minute taking skills
• Excellent Communication Skills
• Ability to plan a complex workload

Role/Team specific requirements
Essential

• Proven organisational skills.
• Ability to make judgements involving facts or situations.
• Ability to exercise judgements when dealing with requests and queries.
• Excellent communication skills.
• Ability to manage competing priorities.
• Ability to work under pressure and to tight deadlines.
• Ability to work within agreed parameters and with minimal supervision.
• Proven ability to work as a key member of a team.

Person Specification
Education and Qualification
Essential

• Recognised secretarial qualification or have an equivalent portfolio of experience.
• NVQ Level 4 or have an equivalent portfolio of experience.

Knowledge and Experience
Essential

• Degree level knowledge or equivalent experience.
• Extensive secretarial experience at Executive Director level.

Desirable

• Experience in NHS environment

Skills and Competencies
Essential

• Excellent organisational skills
• Excellent minute taking skills
• Excellent Communication Skills
• Ability to plan a complex workload

Role/Team specific requirements
Essential

• Proven organisational skills.
• Ability to make judgements involving facts or situations.
• Ability to exercise judgements when dealing with requests and queries.
• Excellent communication skills.
• Ability to manage competing priorities.
• Ability to work under pressure and to tight deadlines.
• Ability to work within agreed parameters and with minimal supervision.
• Proven ability to work as a key member of a team.