Job Description

De-Carbonised

De-Risked Delivered

Sulmara exists to bring agile, disruptive and innovative services to the Offshore Energy Sector pioneering low carbon solutions to minimise the impact of energy creation on the environment.

At Sulmara, people are at the core of everything we do. We focus on talent and development, and we strive to be the employer of choice within the survey energy sector.

Are you ready to make a difference?

Here, everyone has a voice--from new graduates to seasoned professionals. By harnessing our people's integrity and passion, we challenge each other to challenge current methodologies and shape carbon-reducing technologies. Join us and contribute to creating sustainable value in the offshore energy industry.

Description and Main Purpose of Role

As Crewing and Office Assistant, you will work directly with management of the regional Crewing team or Operations Manager to support offshore operations in the region with responsibility for all aspects of offshore personnel logistics.

In conjunction with other regions, you will ensure that the group's global offshore personnel needs are met and supported in an effective and timely manner, and will also have an opportunity to oversee general administrative support to Glasgow office.

Crewing Duties

Provide a focal point and responsive customer service to the offshore personnel for all logistics matters. Carry out compliance checks for upcoming crew changes (training, visas, etc.). Management and compliance check of offshore employee certification library, monitor expiry dates and arrange course renewals where necessary. Support with implementation of new visa processes and the administration of obtaining necessary visas for offshore crew and agency personnel. Work closely with Line Manager, to identify and agree suitable staff personnel for projects. Manage all travel & logistic arrangements in conjunction with the Business Travel Partner and company's travel policy. Liaise with personnel manning agencies. Escalate any personnel crewing issues. Management of operational and cost tracking related tasks in company's crew management system, including but not limited to, time tracking for payroll purposes and administration of crew timesheets. Liaise with project management, accounting, procurement and finance departments as and when necessary. Shared ownership of regional Crewing and Sulmara Info inbox, taking action and closing out items in a timely manner. Travel booking responsibility for onshore employees travel and accommodation requirements. Provide other support to global projects where required. General administration required for the region.

Office Administration Duties

Office management support as required, stock keeping of office consumables and key contact of office facility management company. Responsible for managing office visitors and mail distribution. Coordination of local office cleaning rota. Assist in organisation of office events as required.

Requirements

Must possess excellent verbal and written communications skills. Strong administrative background and experience. Ability to challenge constructively and identify new ways of working. Self-motivated, results-orientated with a positive mature outlook and a clear focus on high quality performance. Flexibility to accommodate the changing needs of the business.

Experience, Competency and Qualifications

Relevant experience within a personnel logistics or operations focused role. Experience working in the Oil and Gas industry and/or Maritime Industry. Proficient in the use of IT applications, including MS Office Suite and industry standard crew/logistics data base systems.
Job Type: Full-time

Pay: Up to 39,000.00 per year

Benefits:

Company pension Private medical insurance
Work authorisation:

United Kingdom (required)
Work Location: In person