Job Description

Title:

Department Coordinator

Department:

Technology

Location:

Sheffield

Working Pattern:

Hybrid, includes 3 days each week in the office

Contact Type:

Full time, permanent

Salary:

Up to 24,000 per annum



Tes is a global Edtech leader, on a mission to empower schools and educators to deliver impactful, inspiring learning experiences worldwide. We understand the unique challenges faced by schools, and our ecosystem is specifically designed to address these needs head-on.

Role overview:

We are seeking a Department Coordinator who will work as part of a 3-person team to provide administrative support to the Chief Technology Officer's office and wider business through a variety procurement and reporting tasks. You will assist the Senior Technology Coordinator with day-to-day duties to ensure processes run smoothly.

Key Responsibilities:

Supplier Management

Maintaining Supplier Catalogue (contract start/end dates, contract owner, budget lines and codes) Ownership of the email automation for renewal reminders ensuring supplier catalogue is maintained to run the automation Liaising with Contract Owners to support on renewals (quotes and PO's) and cancellations Updating and maintaining user access to suppliers in 1Password - reconfiguration Technology Credit Card Management/Spend Coordination Shared inbox management

Reporting

Supporting the Senior Technology Coordinator with completion of the monthly board pack (sharing F&C report with team, follow up, updating data tables) Jira data pull for Sprint Reporting (Tes Engineering, Engineering Aus and Data) Attendance Reporting

Financial

Raising PO requisitions Invoice management Spend tracking Budget Management Distribute weekly PO Req Report to stakeholders (Finance and STC)

General Tech Ops

Meeting management (All Hands, Tech Management, Tech Leads Away Days) - coordination and ownership of room bookings, invites, decks TIPS Management (reminders and document ownership) Updating the Technology SharePoint hub Tech Ops Process Implementation

Projects

Support on general department projects

What do you get in return?

25 days annual leave rising to 30 5% pension after probation State of the art offices Access to a range of benefits via My Benefits World Free eye care cover Life Assurance Cycle to Work Scheme EAP (Employee assistance programme) Quarterly Tes Socials Access to an extensive Learning and Development menu

Who are Tes?

Tes is a global Edtech leader, on a mission to empower schools and educators to deliver impactful, inspiring learning experiences worldwide. We understand the unique challenges faced by schools, and our ecosystem is specifically designed to address these needs head-on.



Our intuitive technology streamlines complex tasks, enhances learning experiences, and alleviates the administrative burdens that often overwhelm schools.



By working closely with schools, we provide up-to-date resources, expert guidance, and a technology ecosystem dedicated to innovation and excellence in education. Whether simplifying administrative workflows, creating dynamic classrooms, or advancing professional development, Tes is the trusted partner for schools worldwide.



Join the hundreds of schools already benefiting from the Tes ecosystem. Together, we empower educators to achieve more, ensuring every student thrives in a supportive, well-managed learning environment.



With Tes, excellence in education is not just a goal - it's a sustainable and rewarding reality. For more information about Tes, our products, and our team, visit: www.tes.com.