Job Description

About Us

The Private Office: Real Estate

is a discreet and dynamic property consultancy, founded on trust, discretion, and an unwavering commitment to delivering an exceptional client experience. We work with high-net-worth individuals and families across prime residential and investment property, offering personalised guidance and support through every stage of the process.

We are a genuine Private Office, committed to excellence and ensuring no client need goes unmet. As a growing and ambitious business, we operate in a fast-paced start-up/scale-up environment, which means every team member must be adaptable, hands-on, and comfortable working across multiple disciplines. The role requires a proactive mindset, the ability to tackle a wide variety of tasks, and a willingness to be stretched beyond traditional boundaries with the benefit of broadening your skills and knowledge. You will be central to both supporting the Founder directly and ensuring our operations, client care, and property processes run seamlessly - making this an exciting opportunity for someone looking to make a tangible impact in a high-performing, evolving business.

The Role

We are seeking a highly organised, proactive and versatile

Executive Assistant & Business Operations

to support the Founder and wider team. This role is paramount to the smooth running of the business, combining high level executive support, overseeing logistics, business operations and property administration.

This is a varied and fast-paced role, ideal for someone who thrives in an entrepreneurial environment. You will act as the right hand to the Founder, ensuring his personal and professional life runs seamlessly, while also supporting brokers, overseeing business operations, and liaising with clients.

Key Responsibilities

Executive Support to the Founder

Overseeing complex diary and inbox management, ensuring the founding partner's time is prioritised effectively. Co-ordinate complex UK and International Travel arrangements for both personal & business, including flights, transfers, accommodation and special requests. Handling personal administration and ad hoc tasks with complete discretion. Acting as a trusted gatekeeper and liaison with C-suite executives, clients, and senior stakeholders across the firm's network.

Property Administration

Supporting paying brokers with all aspects of property administration in a timely and professional manner Coordinating client paperwork, marketing materials, handle viewing requests and at times liaise with clients. Managing all property compliance according to our business standards and HMRC's industry regulations. Ensuring a smooth and professional client journey from enquiry through to completion. Exceptional attention to detail and a strong commitment to client care, ensuring every interaction and task is handled accurately, professionally, and with the highest level of service.

Business Operations & Management

Overseeing day-to-day operations across the business. Managing HR processes including onboarding, contracts, and staff support. Coordinating with external legal advisors and managing compliance matters. Maintaining compliance to all regulatory bodies on an annual basis. Ensuring Business Insurances are in place. Streamlining processes and supporting the growth of the business. Influential to the continued evolvement of our website, CRM system and business processes Account holder and key personal to all business suppliers and accounts. Act at the key liaison between brokers, founder, employees and finance director

About You

Proven experience as an EA/PA to senior leadership or c-suite level for 3 + years, ideally with experience in property, professional services, or a fast-paced entrepreneurial environment. Strong understanding of property processes or a keen interest in the sector and a quick learner. Experienced in managing UHNW clients and their high pressure demands. Highly proactive and solutions-oriented, with a keen attention to detail and discretion. A high level of professionalism, resilience, and adaptability in a fast-moving environment Outstanding interpersonal and communication skills; able to build trust and rapport effortlessly. Confident managing operations, HR, and legal processes. Willing to be contacted out of business hours A problem-solver with initiative and a "hands-on" attitude.
This role often requires work outside of regular business hours, including being on call for urgent matters related to the Founder's personal or business commitments. While the role is office-based in Guildford, we expect a strong sense of discretion, responsiveness, and the ability to manage tasks flexibly when unexpected needs arise -- ensuring the Founder and our clients always feel supported.

What We Offer:

25 days holiday + bank holidays Private medical insurance Pension Contributions All Apple IT Equipment

To Apply:

Please submit your CV and a cover letter detailing your relevant experience and what excites you about this role.

Job Type: Full-time

Pay: 45,000.00-50,000.00 per year

Benefits:

Company pension Private medical insurance
Work Location: In person

Application deadline: 17/10/2025
Expected start date: 01/12/2025