Job Description

Job Title:

Executive Assistant & Events Coordinator

Location:

Glasgow (Office-based)

Salary:

27,000 - 30,000 per annum, depending on experience

About Us

We are a fast-growing business headquartered in Glasgow, committed to delivering exceptional results for our clients and fostering a high-performance culture within our team. As we continue to expand, we are seeking an experienced and highly organised Executive Assistant & Events Coordinator to provide direct support to our senior leadership team and to take ownership of planning and delivering company events. This is a pivotal role that requires exceptional organisational skills, attention to detail, and the ability to manage a diverse workload with professionalism and discretion.

The Role

The Executive Assistant & Events Coordinator will serve as a key point of contact for executives and the management team. You will be responsible for executive-level administrative support, managing complex diaries, coordinating travel, and ensuring the smooth execution of both internal and client-facing events. The ideal candidate will combine strong administrative expertise with creativity, problem-solving skills, and a proactive approach.

Key Responsibilities

Executive & Administrative Support

Provide comprehensive diary and inbox management for senior executives. Coordinate national and international travel itineraries, including flights, accommodation, and logistics. Prepare reports, presentations, and correspondence on behalf of leadership. Manage payroll administration and support general HR processes.
Events Management

Plan, coordinate, and deliver a variety of events including client functions, corporate meetings, staff engagement activities, and external conferences. Liaise with venues, suppliers, and contractors to ensure events are delivered on time and within budget. Manage event promotion, including the design of branded materials, posters, and internal communications. Provide on-site event management to ensure seamless execution.
People & Recruitment Support

Conduct initial candidate screening and recruitment calls. Support onboarding processes and ensure new starters receive a positive introduction to the business. Act as a key contact for staff queries and assist with HR administration.
General Office Management

Ensure the smooth running of daily office operations. Maintain accurate records, databases, and filing systems. Support with ad-hoc tasks to ensure business efficiency.

About You

1-2 years previous experience as an Executive Assistant, Personal Assistant, or Events Coordinator (ideally within a fast-paced environment). Strong organisational and time management skills with the ability to prioritise effectively. Excellent written and verbal communication skills. High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Confident in managing multiple stakeholders and building strong professional relationships. Creative mindset with an eye for detail when producing branded materials. Discreet, professional, and proactive with a solutions-focused attitude. Willingness and availability to travel

What We Offer

Competitive salary of 27,000 - 30,000 depending on experience. The opportunity to play a key role in the growth and success of a forward-thinking business. A varied and rewarding position with significant responsibility. A supportive and collaborative working environment in the heart of Glasgow.

How to Apply

If you are a highly organised professional who thrives in a fast-paced environment and you are excited by the opportunity to combine executive support with event management, we would love to hear from you.

Please submit your CV and a covering letter outlining your relevant experience and why you are the ideal candidate for this role.

We look forward to welcoming the right candidate to our team.

Job Type: Full-time

Pay: 27,000.00-30,000.00 per year

Ability to commute/relocate:

Glasgow: reliably commute or plan to relocate before starting work (required)
Application question(s):

Please can you confirm the best email address and telephone number for us to contact you on
Work Location: In person