Job Description

About Us

Bespoke Events London Ltd is a leading name in high-end event production, delivering extraordinary events across some of the UK's most iconic venues. We're looking for a highly organised, confident, and proactive

Executive Assistant

to support our Production Director and wider team from our Rochester warehouse.

Key Responsibilities

Executive & Administrative Support

Manage calendar, travel arrangements, inbox, and daily priorities for the Production Director Attend meetings (on-site and virtual), take detailed notes, and track actions Handle confidential information with professionalism and discretion Act as a first point of contact, helping to manage priorities and communications

Production Support

Assist with creation and organisation of production schedules, risk assessments, method statements, and health & safety files Maintain and update central production resources: crew contacts, kit lists, permits, venue info, and templates Track timelines and deadlines, ensuring the Production Director stays on schedule Liaise with internal departments (logistics, ops, scenic) and external stakeholders (venues, suppliers, freelancers)

Office & HR Coordination

Be a consistent onsite presence in our Rochester warehouse, acting as a central point of contact Support general office upkeep and administration Track employee details and assist with HR documentation Order office supplies, uniforms, tech setups, and furniture Oversee practical needs of the office, ensuring a well-run and productive workspace

Onsite Event Support

Provide assistance with live event logistics and production coordination as required Support pre-production planning and onsite delivery during peak event periods

About You

We're looking for someone who is:

Highly organised with strong attention to detail Proactive and confident managing multiple tasks A clear communicator, comfortable working across teams Experienced in admin, executive support or event coordination (event production knowledge is a bonus) Calm under pressure with a hands-on, solutions-focused approach A team player, with a positive and approachable attitude

Requirements

Minimum 2 years' experience in an Executive Assistant, PA, or Admin/Coordinator role Excellent working knowledge of Microsoft Office / Google Workspace Strong written and verbal communication Full UK driving licence preferred (not essential)

What We Offer

A key role within a growing and passionate production team Opportunities to work on high-profile events and activations A collaborative and fast-paced environment Competitive salary based on experience

To apply

, please submit your CV and a brief cover note outlining your interest in the role.

Job Type: Full-time

Pay: 26,000.00-32,880.00 per year

Benefits:

Company events Company pension Free parking On-site parking Sick pay
Schedule:

Monday to Friday Overtime
Work Location: In person