Job Description

Salary

30,060 - 32,654 per annum

Contractual hours

37

Basis

Full time

Region

Warwick

Package

37 hours per week, permanent

Job category/type

Administration / Clerical / Secretarial - inc PA

Date posted

06/06/2025

Job reference

RA0006870

Executive Assistant to the Director

Full time, permanent

Salary Scale H (30,060 - 32,654 per annum)

Shire Hall, Warwick (agile working offered)

About us and the role

We have an exciting opportunity for an experienced Executive Assistant (EA) to support the Director of Transport & Economy.



As EA to the Director, you'll be working in a fast-paced environment, anticipating the Director's needs and exercising initiative in this crucial role to ensure the smooth operation of the Director's working day. You will also play a pivotal role in supporting the wider service area and senior leaders within the Communities Directorate to achieve business excellence through comprehensive and high-quality support.



The role will involve building effective relationships with internal colleagues and Councillors and a range of external stakeholders, to provide proactive and efficient support to the Director. You will act as the first point of contact for requests and enquiries into the Director's office, and respond on their behalf exercising sound judgement, professionalism, tact and diplomacy.



There is a lot happening in the Council's Transport & Economy Service that you could become part of. The service is innovative and designed to support the Council's agenda in supporting the growth of Warwickshire's economy, developing our transport network, providing effective public transport solutions, and increasing community safety and wellbeing.

What we are looking for

The postholder will provide high quality support to the Director including:


Coordination of correspondence, enquiries, diary management and travel arrangements for the Director. Email management, including taking appropriate independent action and responding on the Director's behalf where appropriate. Coordination of meetings and events, including venue / room bookings, preparing agendas, forward planning, taking minutes and tracking actions. Production of high quality documents, reports, correspondence and briefing notes. Processing financial accounting tasks including forecasting and invoicing, using in-house financial systems. Provision of proactive support to members of the Director's Senior Leadership Team.




To be successful in this role, you'll need to have:


Practical and procedural knowledge of office administration (NVQ Level 3 in Administration or equivalent qualification). Proficiency in using IT systems including Microsoft 365, Word, Excel, and PowerPoint, and the ability to use a keyboard with a high level of precision and speed. Effective communication skills, both written and verbal, and the ability to interact with individuals at all levels. The ability to build and maintain effective working relationships. Flexibility and an adaptable approach, with the ability to work independently and as part of a team. A high level of attention to detail and proactivity, and a can-do approach to solving problems, alongside the ability to work under pressure in a fast-paced and changing environment. Experience of working with senior officers.

Hybrid working is part of our ethos. We are flexible in the way we work; however, this role will require a regular presence at our office base in Warwick.



Additional information can be found below:

and Person Specification

Candidate Pack

Working for Warwickshire -

This is the difference you make

Warwickshire County Council is a place where everyone feels valued, included, safe, supported, and welcome. Our people are at the heart of this vision, could you be one of them!

At Warwickshire County Council we are committed to ensuring Warwickshire's economy is vibrant and supported by the right jobs, training, skills and infrastructure. Our people vision for Warwickshire County Council is a great place to work where diverse and talented people are enabled to be their best.

Your future matters to us, we provide a generous pension scheme which includes an employer contribution rate of typically around 19 percent per month, to help support your financial security during retirement. The scheme also offers a valuable package of benefits for members and their dependants. To find out more please visit: Warwickshire Pension Fund homepage - Warwickshire Pension Fund'

The benefits we offer include agile working, a valuable part of the pay and reward package for employees working in local government, generous annual leave entitlement, plus bank holidays and an additional day at Christmas, and access to Vivup benefits and discounts platform.

Additional Information

The Fluency Duty is outlined in the Code of Practice on the English language requirements for public sector workers. The Fluency Duty for this role is Required. You must be able to speak and provide advice in accurate spoken English to the public.

For further information or a discussion about the role, please contact Kirsty Sharp (kirstysharp@warwickshire.gov.uk).

Closing Date

: Monday 7th July 2025 (midnight)

Interviews

: planned to take place during w/c 14th July 2025

Should you require application forms in an alternative format / language or any adjustments to be made throughout the application process or upon appointment, please contact hrandpayroll@warwickshire.gov.uk and we will make every effort to meet your specific requirements.

Warwickshire County Council is committed to equality of opportunity for all employees and is keen to address areas of under representation in its workforce.