Job Description

Hawksmoor Construction is a leading

Prime Residential Construction and Property Development Company

, known for creating homes of distinction across London and the surrounding areas. We combine timeless design with exceptional craftsmanship, delivering projects that exceed expectations -- both in quality and experience.

As our business continues to grow and evolve, we're seeking a highly capable, experienced

Executive Assistant

to support the Managing Director in driving strategic goals and operational excellence. This role is central to maintaining focus, clarity, and momentum across the company.

The Opportunity

This is a senior-level Executive Assistant position -- suited to someone who can confidently operate in a dynamic, high-detail environment, while staying several steps ahead of a fast-paced Managing Director.

You'll bring precision, consistency, and calm -- taking ownership of day-to-day operations, communication, and task follow-through. You'll be a critical partner in maintaining momentum across business functions while helping protect the MD's time, energy, and strategic focus.

Key Responsibilities

Own and manage the MD's calendar, inbox, priorities, and communications Prepare meetings and briefings, meeting agendas, and follow-up notes -- ensuring consistent alignment Track tasks, action items, and progress across strategic and operational initiatives Assist the MD in Projects across the wider group of companies Coordinate internal meetings, including EOS Level 10 meetings, rocks, scorecards, and follow-ups while holding staff to account. Manage stakeholder communication -- internal and external -- with professionalism and clarity Use project tools and task management (e.g. Smartsheet) to track timelines, commitments, and operational flow Anticipate needs, provide reminders, and offer proactive support to reduce friction Provide occasional personal admin support to keep business life running smoothly

You'll Thrive in This Role If You:

Have

10+ years' experience

supporting senior leaders in construction, property development, or design/architecture Are a

natural organiser

with sharp attention to detail and high standards Communicate clearly and professionally in all formats (written, verbal, visual) Stay calm under pressure, adapt quickly, and manage competing priorities effortlessly Understand high-value clients, long project timelines, and the pressures of bespoke delivery Are proactive, intuitive, and two steps ahead -- always looking to make the MD's days, weeks and months more effective Are discreet Motivated to make a difference and be an example to other staff members Are driven to want to be a key part to a rapidly growing company See yourself working with the MD long term

Preferred Experience (Bonus but Not Essential)

Experience working in an

EOS (Entrepreneurial Operating System)

-driven company Familiarity with

Smartsheet

or similar project management tools Awareness of

Strategic Coach

principles (Unique Ability, 80% focus, Who Not How etc.) Background in supporting visionary, detail-oriented leaders in client-facing roles

Our Core Values

Our foundational values underpin everything we do at Hawksmoor. They guide our interactions, decision-making, and how we approach each project. These values ensure we remain focused on providing outstanding construction services while fostering long-term trust with clients and partners.

Passionate about Development

We don't just build structures -- we develop people, relationships, and opportunities.

Friendly Approach

We build more than homes -- we build trust, memories, and long-term connections through openness and empathy.

Unquestionable Quality

We obsess over the small details because they define the end result. Precision is non-negotiable.

Always Accountable

We take full ownership -- of our work, our communication, and our promises.

Pro-Active Collaboration

We create better outcomes through teamwork, idea-sharing, and mutual respect.

Forward Thinking Construction

We anticipate the future by integrating innovation, sustainability, and leading-edge processes into everything we do.

Our values guide our hiring process, how we appraise and asses each team member and finding people who align with these value is key to working with us at Hawksmoor.

We Don't Hire on Experience Alone

At Hawksmoor, we believe thatinstinctive strengths and team fit matter just as much as your CV. That's why every candidate selected for interview will be required to complete the

Kolbe A(TM) Index

assessment.

Kolbe helps us understand how you naturally take action, solve problems, and contribute under pressure -- so we can build a team that complements one another's strengths, not duplicates them.

Shortlisted candidates will be contacted for a screening call and will be asked to answer 1-2 rounds of questions before completing the Kolbe A(TM) Index. If the candidate is assessed to be the right fit they will then be invited for an in person Interview.

Job Type: Full-time

Pay: 40,000.00-50,000.00 per year

Benefits:

Company pension On-site parking Private medical insurance Work from home
Schedule:

Monday to Friday
Work Location: Hybrid remote in Kings Langley WD4 8FR