Job Description

Position Overview

We are seeking a highly organized and proactive Executive Assistant to serve as the trusted right-hand partner to the Chief Executive Officer (CEO). This role is pivotal in ensuring the CEO's time is effectively managed and prioritized, enabling smooth coordination across senior leadership and external stakeholders. You'll also handle complex scheduling across multiple time zones, manage communications, and support the smooth running of leadership operations.

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Key Responsibilities

Act as a support partner to the CEO, ensuring their schedule and priorities are optimized.
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Coordinate and maintain an efficient cadence of meetings for internal leadership and external partners.
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Attend key internal meetings to take accurate and actionable minutes.
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Develop a deep understanding of the company's structure, departmental functions, and strategic goals.
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Anticipate needs and provide proactive solutions to enable effective decision-making and leadership execution.
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Prepare briefings, presentations, and meeting notes; take minutes at executive-level meetings.
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Support onboarding of new hires and coordinate department-level purchasing, expenses, and budgets.
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Ideal Candidate Profile

Strong organizational and interpersonal skills with the ability to build effective relationships across all levels.
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A self-starter who takes initiative and thrives in a dynamic, fast-paced environment.
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Demonstrated ability to manage multiple tasks with precision and discretion.
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A keen understanding of business operations, coupled with sound judgment and attention to detail.
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About You

Exceptional interpersonal and communication skills with the discretion to manage sensitive information.
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Fluently in Chinese and English is required.
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Proven ability to work in fast-paced, high-pressure environments and manage senior stakeholders.
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Strong prioritization, organizational, and presentation skills.
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High emotional intelligence and professionalism, with the ability to work independently.
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Comfortable giving and receiving feedback, with a continuous improvement mindset.
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Experience with Microsoft Office (Excel, Word, PowerPoint) and Google Suite
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Driving license is ideal.
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Benefits

Enjoy a highly competitive salary, with details open to negotiation based on experience.
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Access exclusive perks such as complimentary or discounted medical aesthetic treatments or curated art and leisure experiences.
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Opportunities to travel internationally and engage with a global network.
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Tier 2 Sponsorship available for exceptional talent.
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Please include a one-minute self-introduction video (in both English and Chinese) with your application. Applications without a video will not be considered.

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Job Type: Full-time

Pay: From 28,000.00 per year

Benefits:

Company pension Employee discount Flexitime UK visa sponsorship
Schedule:

8 hour shift Day shift Weekend availability
Education:

Bachelor's (required)
Experience:

Assistant manager: 1 year (preferred)
Language:

Chinese and English (Fluently) (required)
Work Location: In person

Expected start date: 01/09/2025