Job Description

Company Overview:

With an uncompromising commitment to British manufacturing, Soane Britain's mission is to design and make enduring and life-enhancing furniture, lighting, fabrics and wallpapers through collaborations with a network of the finest craftspeople in Britain. Soane combines responsibly sourced, high-quality materials and superb workmanship to ensure our designs endure for generations.

Our talented team is based in offices and workshops in Leicester and the West Country and showrooms in London and New York. For more information, please visit www.soane.com or join our social media platforms Pinterest and Instagram.

Purpose of the Position:

We are looking for an organised and proactive Facilities Coordinator to join us on fixed term contract to help maintain a safe, welcoming, and well-run environment across our London showroom and Bunhouse offices. Reporting to the HR Manager, you will oversee day-to-day facilities and health & safety operations, working closely with landlords, contractors, and service providers. The role also includes managing building maintenance, office supplies, and scheduling essential checks such as PAT testing and fire safety inspections.

The ideal candidate will have experience in facilities or office management, strong organisational and communication skills, and the confidence to work independently with colleagues at all levels. A NEBOSH or IOSH health & safety certificate would be an advantage but is not essential.

Health and Safety (H&S):

Conduct regular H&S assessments, including weekly fire alarm tests, emergency lighting checks, and periodic fire drills. Oversee Portable Appliance Testing (PAT) to ensure electrical equipment is safe. Arrange annual H&S inspections and implement recommended improvements. Ensure compliance with all legal H&S requirements, maintaining accurate and up-to-date records. Coordinate first aid and fire safety training for staff. Maintain first aid kits, fire extinguishers, and other safety equipment, ensuring regular checks and timely replacement. Update senior stakeholders during quarterly H&S meetings.

Facilities Management:

Maintain all aspects of security systems, including fire and intruder alarms, scheduling inspections and remedial work as needed. Coordinate building access and security measures, including key fobs and opening/closing procedures. Act as first point of contact for all office and building services, including cleaners, maintenance, office purchases, printers, photocopiers. Manage repairs and maintenance for the office, including air conditioning, plumbing, electrical, cleaning, and waste management. Serve as primary contact for all showroom contractors, including those from Grosvenor, ensuring work is completed to required standards. Coordinate compliance visits, inspections, and other ad-hoc services. Work with the Showroom and Events Assistant to support showroom refits and maintenance projects.

Office Management:

Monitor and manage inventory for stationery, kitchen supplies, and other sundries. Place timely orders for office supplies, coffee/drinks, and infrastructure needs. Approve related invoices and resolve queries where required. Purchase IT and other equipment as needed. Support general office duties, including office moves, desk setups, and workspace management tasks.

Qualifications for the Position:

Minimum 2 years' experience in a similar role within facilities management, office coordination, or administration. Health & Safety certification (NEBOSH, IOSH, or equivalent) is desirable but not essential. First Aid and Fire Safety certification (or willingness to obtain). Strong organisational skills, with the ability to prioritise tasks and multitask efficiently. Attention to detail and a focus on maintaining high standards. Excellent communication skills for liaising with staff, contractors, and suppliers. Proficient with MS Office. Proactive attitude with problem-solving skills.
Job Type: Part-time

Expected hours: 36 per week

Benefits:

Additional leave Bereavement leave Company events Company pension Cycle to work scheme Employee discount Enhanced maternity leave Enhanced paternity leave Free fitness classes Health & wellbeing programme Life insurance Paid volunteer time Private medical insurance Referral programme Sabbatical Sick pay
Ability to commute/relocate:

London SW1W 8LL: reliably commute or plan to relocate before starting work (required)
Application question(s):

What are your salary expectations for the role?
Experience:

Facilities maintenance: 2 years (required) H&S management: 2 years (preferred)
Licence/Certification:

IOSH/NEBOSH (preferred)
Work authorisation:

United Kingdom (required)
Work Location: In person