Job Description

Role Summary

Coordinate and monitor daily facilities operations across office, lab, and GMP manufacturing areas. Manage work orders using CAFM (example Simpro), including logging, tracking, and closing maintenance tasks. Liaise with internal departments and external service providers to schedule PPM and reactive maintenance. Support site service contracts (e.g., waste management, cleaning, pest control, catering) and monitor contractor performance. Assist with site inspections, audits, and documentation to ensure GMP and EHS compliance. Assist in keeping facility documentation up to date, including SOPs, floor plans, maintenance logs, and permits. Support small projects, moves, and equipment installations in collaboration with engineering and user departments. Track and report key metrics related to facility performance, uptime, and compliance. Ensure adherence to health, safety, and environmental policies and participate in risk assessments as needed. PO Champion Responsibilities - Ownership of PO raising process and ensuring timely payment for material and service invoices. Assist the Lead, Officer Operations with event coordination, logistics, and onsite meeting management. Support to Senior Manager, Lab Operations and Facilities.

Key Responsibilities

Proven experience in a facilities or engineering coordination role, ideally within a GMP or life sciences environment. Strong understanding of facilities operations, building services, and contractor management. Familiarity with CAFM platforms such as SimPro, Facilio, MaintainX. Excellent organisational and time management skills, with a proactive and detail-oriented approach. Good communication skills and the ability to work effectively across multiple teams and stakeholders. Working knowledge of GMP, EHS regulations, and facilities compliance standards is desirable. Proficiency in Microsoft Office and basic data reporting.

Demonstrated skills and competencies

Prior experience in a biotechnology, pharmaceutical, or cleanroom-based environment. Technical or engineering background (HNC/HND or equivalent). * Awareness of validation, change control, and deviation processes in regulated environments.