Job Description

Bevan Brittan is a UK-Top 100 commercial law firm providing a comprehensive range of legal services from offices in Birmingham, Bristol, Leeds and London.

The firm advises businesses across construction, energy & resource management, higher education and financial services, complementing the firm\'s market leadership within housing, local government and health & social care.

We currently employ over 600 people, including over 90 Partners, and our award-winning teams provide construction, commercial, corporate, property, regulatory, employment and litigation (commercial and clinical negligence) legal advice.

Bevan Brittan is named among \'The Times Best Law Firms 2023\' and has recently either won or been shortlisted for a number of prestigious awards.

We are driven by our 4 values: Relationships, Results, Reputation and Responsible. These give us a sense of purpose and ensure we always work collaboratively with clients and colleagues, continually improve, make the right choices and act with integrity.

Bevan Brittan is an equal opportunities employer and welcomes applicants from all backgrounds.

The role

The Facilities Manager is a key position in ensuring the support to the Head of Property and Facilities in the delivery of a professional Facilities Management service along with Health, Safety, Environment and Quality (HSEQ) advice for Bevan Brittan. Taking responsibility for the operational delivery of day to day hard and soft facilities services along with all associated administrative support.

Key responsibilities:

• Provide a high standard of Facilities Management and HSEQ advice/support for Bevan Brittan.
• Proactively manage existing business relationships with Kings Orchard tenants, managing agents\' contacts for London, Birmingham and Leeds and all key internal stakeholders.
• Work collaboratively with, and provide direction and support to external consultants, their sub-contractors and outsourced service providers including security, cleaning, building maintenance, fit out contractors and commercial agents etc. Including review of RAMS, and issue of Permits to Work as required, along with managing any business impact.
• Undertake role of HSEQ lead for the firm also including responsibility for policy and risk assessment review, day to day operational management of H&S legal compliance for all relevant industry and building related categories including but not limited to Fire Safety, Legionella Control and Electrical Safety. Ensure the ongoing development and upkeep of the compliance calendar and HighQ site for all H&S information requirements. Provide monthly and annual H&S board reporting for the Board Partner for H&S
• Work closely with office based Business Services colleagues to ensure day to day Health and Safety requirements and facilities/building requirements are met. Ensure Accident/Incident reporting and follow up investigations are conducted. Keeping the Office Heads along with Risk & Best Practice informed of key issues or events.
• Take the Facilities lead in the H&S Committee Meetings, creating quarterly meetings with agenda\'s, minutes, updating members and the partner for H&S on actions arising.
• Take the Facilities lead in the Green Ambassador Meetings, own the relevant department support initiatives updating members and the partner for Environment on actions arising. Supporting the maintenance of ISO 14001 for all facilities related KPI\'s
• Ownership and enforcement of the Physical Access Policy for our buildings, including management of security services, liaising with the Risk & Best Practice function (including on third party audits for ISO 27001 and/or client auditors).
• Manage all facilities aspects of Business Continuity planning and testing along with managing any critical building related incidents that occur within any of the Bevan Brittan offices. Including out of hours primary emergency contact for facilities and buildings issues working closely with the Risk and Best Practice function
• Supplier Management and Procurement including market research, tendering, appointment, ongoing management and review via SLA/KPI\'s etc. in line with the firm\'s supplier governance processes.
• Work closely with the Head of Property and Facilities, and other support department heads to maximise the quality of the services delivered to the firm. Undertake any other reasonable related duties as assigned.

What we are looking for from you

The successful applicant will possess the following:

Skills and experience

• Having at least 5 years\' experience in a Facilities Management role, preferably including exposure to a multisite professional services environment
• Demonstrable experience of procurement and contract negotiations.
• Experienced in implementing service level agreements and monitoring their performance through good Contract Management principles.
• Experience in managing office refurbishments, fit outs, setting up new offices, mobilisations and dilapidations.
• Experience in Management of Health & Safety Systems (HSG65)
• Experience in Environmental Management Systems and Energy Management
• We are ISO 9001; ISO 14001 and ISO 27001 compliant, therefore awareness and previous experience working with these standards is essential.

Person specification/qualifications

• A track record of providing business focused solutions that contribute to the wider commercial agenda.
• The ability to manage effective relationships across a number of stakeholders including at Management Team Level.
• Able to work well under pressure and manage changing priorities.
• Excellent communication skills, both written and verbal.
• Hold Membership level of The Institute of Workplace and Facilities Management (IWFM) or equivalent relevant industry professional body.
• Relevant Health, Safety and Environment qualification(s) e.g. NEBOSH Certificate

Work-life balance

Where possible, we want to offer all Bevan Brittan people flexibility to work their week in a way that suits them - we operate a hybrid working model based on the needs of our clients, teams and that of the individual. Our core business hours are 9am - 5:15pm Monday to Friday, however we are open to individuals working more flexibly around those times and would welcome a conversation with you if you have any questions.

We offer a substantial benefits package to all employees including:

• A minimum of 25 days holiday (plus the option to buy up to an additional 5 days)
• Discretionary bonus scheme
• Generous pension scheme
• Private medical insurance through Vitality
• Biennial private health assessment through Nuffield Health
• Life assurance
• Access to Employee Assistance Programme
• Cycle to work scheme

Responsible business

To us, being a responsible business is second nature; a core part of Bevan Brittan\'s identity, running through our culture and embodied by the clients we serve. We want to demonstrate our commitment to these causes through actions rather than words; colleagues from across the firm are already heavily involved, living and breathing the four pillars of our Responsible Business strategy:

• Community Engagement - Each lawyer has the opportunity to undertake pro bono legal work for local charities and not-for-profit organisations. We also play an active role through our local office communities, in 2022 we fundraised and donated a total of \xc2\xa380,000 to our four regional office charities, with each charity receiving \xc2\xa320,000 to help fund their vital services.

• Environmental Sustainability - Bevan Brittan is proudly a carbon neutral firm. We have achieved the UN\'s Climate Neutral Now accreditation and our environmental sustainability plan is focused on achieving our net zero carbon target.

• Equality, Diversity & Inclusion - We have a strong and vibrant diversity programme that gives colleagues across the firm an opportunity to take part, led by our Equality, Diversity & Inclusion Committee and supported by our Ambassadors, who drive engagement in our strategy and raise awareness across the firm.

• Wellbeing - We are proud of our open culture, where colleagues feel empowered to speak openly about physical and mental health issues and to seek out support when needed. We have trained 21 colleagues across the firm as Mental Health First Aiders and established a programme of initiatives including our informal \'coffee with\' scheme.

Collectively, these four pillars ensure we look after our colleagues\' wellbeing; offer an environment in which all can progress on merit, regardless of personal circumstances or background; give something back to the communities in which we work; and protect the environment.

The Lawyer