Job Description

Summary

:

To provide efficient administrative and accounts assistance to the organisation. To support other members of the accounting function by working in a flexible and cooperative way, showing initiative and completing tasks efficiently and accurately.

Company Background:

Waves is the UK's largest supplier of retail-based hand car washes; and is the sole supplier to Tesco for their national hand car wash portfolio. Waves is a privately-owned family business with 250 franchised sites operating in the UK and contracts in place to continue opening new sites. The company prides itself on it ethical and responsible values that underpin every part of the business and every relationship (internal and external).

Roles and Responsibilities:

Purchase Ledger

Raising purchase orders as directed for all group companies using defined processes

Processing invoices through Concur Invoice by matching POs and coding non-PO invoices

Working with cost approvers to ensure timely resolution of invoicing issues

Dealing with supplier invoice queries and reconciling statements

Processing staff expenses via Concur Expense and importing into Sage

Regular review of Purchase Ledger to ensure payments are matched and invoices are not missing

Helping to prepare payment runs twice monthly

Sales Ledger

Raising invoices to Franchise Partners and other customers

Reconciling the bank for group companies

Following the documented credit control processes

Keeping trackers up to date as required for credit control

Providing information as required on account status and debts

Working with sales manager to notify on payments received

Processing customer complaints via refunds and Franchise Partner recharges

Refunding Customer App double payments, posting correcting transfers and raising recharge invoices

Website

Dealing with customer website user issues

Processing refunds and credits as directed

Setting up and maintaining accurate customer records (including change of addresses) on the website ensuring all data is accurate and agrees to SAGE at all times

Other Finance Tasks

Completing accounts admin such as credit applications and filing

Cleansing/correction of utility readings data before invoicing period

Preparing information for compliance meeting such as turnover, statement of arrears etc to the legal team

Management accounting tasks such as processing prepayments

Answering phone and email queries from franchisees

Key Attributes:

Good up to date working knowledge of SAGE

Useful to have worked with SAP Concur

Good EXCEL skills - formatting, formulas, V-lookups and Pivots tables

Must be well organised

Detailed and accurate processing skills required

Polite clear telephone manner

Flexible

Package:

Hours:

8:30am-5:30pm Monday, Wednesday, Thursday (or by discussion)

Location:

Position will be based at head office in Putney (approx. 10 minutes' walk from Putney, Putney East and Putney Bridge)

Holidays:

22 days per year (pro-rated) + statutory holidays

Starting Salary

: TBC

Please note that the above terms are an indication; full terms and conditions of employment will be in the employment contract

Job Types: Part-time, Permanent

Pay: From 18,000.00 per year

Expected hours: 24 per week

Benefits:

Company pension Cycle to work scheme Life insurance
Work Location: In person