Job Description

Location:

Remote, based in the United Kingdom

Contract & Hours:

Permanent, 35 hours per week

Salary:

32,000 per annum

About the role

This is a fantastic opportunity to work for a charity for older people which is focused on preventing and alleviating the loneliness that can come with later life.



The AP Finance Officer plays a vital role within the Finance team, with primary responsibility for managing accounts payable processes. ensuring accurate and timely financial transactions and contributing to the overall efficiency of the finance department. This role also supports accounts receivable and banking operations on an ad hoc basis.



You will be primarily responsible for the accurate and timely processing of supplier invoices and resolution of related queries with additional support to Receivables/Banking tasks to ensure continuity during team absences.

Main Responsibilities will include:

1. ACCOUNTS PAYABLE TASKS:

Process supplier invoices within 5 working of days of receipt, ensuring correct coding, approvals, and timely posting into the purchase ledger. Ensure invoice queries are resolved within 3 working days of receipt so they can be paid within terms. Proactive management of the shared mailbox and liaise with internal departments and external suppliers to resolve issues. Perform regular reconciliations of supplier statements against the accounts payable ledger and investigate and resolve discrepancies, including missing invoices, duplicate payments, and unallocated credits. Support in the preparation and execution of bi-monthly payment runs. Assist in the management of Abbeyfield's Procurement and Credit Card Schemes. Escalate any issues in the purchase ledger or with suppliers to the Finance Operations Lead in a timely manner. Prepare ad hoc manual payments within the bank, ensuring relevant documentation and approvals are in place. Ensure compliance with internal controls, financial regulations and company policies.

Contribute to continuous improvement initiatives within the finance function.

2. AD HOC ACCOUNTS RECEIVABLE/BANKING TASKS:

Assist in the preparation and upload of bi-monthly Direct Debit Collections to the bank. Assist in the preparation and upload of refunds on a weekly basis, ensuring compliance with internal controls and policies. Download bank statements for all bank accounts daily or weekly as per the requirement/activity on account and ensure transactions are posted to the ledger. Distribute statements as required. Liaise with the business to identify any unidentified receipts. Escalate any issues with bank allocations to the Finance Operations Lead as required.

3. GENERAL TASKS:

To always maintain professional conduct, confidentiality, and data protection in respect of company records. Comply with all internal policies as prescribed for the role.

About You

Essential Criteria:

Proven experience in a similar accounts payable or transactional finance role Thorough knowledge of fundamental accounting principles and practices. Strong analytical skills with a track record of accurately calculating, processing, and posting financial transactions. Excellent data entry capabilities and a natural aptitude for working with numbers. Comfortable working with spreadsheets and accounting systems. Fluency in English, both written and spoken. Solid experience using Microsoft Office applications with intermediate Excel skills. Exceptional attention to detail and a commitment to maintaining high levels of accuracy. At least 3 years practical experience in accounts payable

Desirable Criteria:

Experience of operating an invoice capture tool or working with modern systems. Experience of working for a not-for-profit or voluntary organisation. Experience of undertaking and working through change.

Pay & Benefits

At Abbeyfield, we are committed to rewarding our staff for their hard work. Our many benefits include:

25 days paid leave increasing to 28 days following 5 years service, plus bank/public holidays Comprehensive induction Competitive pay, benchmarked annually. Pay progression within role based on skills and contribution Learning and career development opportunities Medicash - Get help with your medical expenses BenefitHub - Great savings on hundreds on brands Unlimited opportunities to earn 500 via our 'refer a friend' scheme Life Assurance Occupational sick pay Company pension Discounted gym membership Employee assistance programme Cycle-to-work scheme * Blue light Card - Discount for workers in the social care sector