Job Description

Job Title:

Fleet Administrator

Monday to Friday, 25,000 per annum

Location:

Castle Donington, DE74 2HJ

Role Overview:

The Fleet Administrator is responsible for maintaining records for the Fleet and Maintenance teams, particularly in the areas of fixed penalty notices and document management. The role supports the Fleet Compliance Manager, to assist with their daily workload, in relation to anything Fleet related. The role is also responsible for PCN's and toll tag management. The role also requires communication of ideas and recommendations through verbal and written reports and to organise data in a clear and structured way.

Key Accountabilities:

Manage a log of PCN's. Update the London Lorry Control website with current vehicles. Administer the Severn / Humber / Mersey tunnel tags and M6 toll tags. Identify and report driver details where required. National VOR reporting and supporting sites with kit availability. Take part in structured regular reviews with service providers. Ensure sites are checking all hire / leased vehicles / cars in and out for damage, with photographic evidence. Maintaining physical files. Maintaining excellent relationships with suppliers / colleagues / stakeholders. To ensure you follow safe working practices. To assist in accident investigations as necessary. To adhere to relevant site rules, QEHS policies and procedures including quality procedures, HACCP, safe systems of work and environmental controls.

Communication:

To listen carefully to instructions To be flexible to work on a variety of duties and locations as required. To carry out any other task that is reasonable and within your skill set as business needs dictate.

Flexibility and Ad-Hoc:

To keep your manager up to date with any issues that may affect deadlines. To have excellent communication skills and ability to liaise verbally confidently with employees and Management. To ensure that housekeeping standards are maintained. To promptly report all accidents and incidents to your line manager.

Health & Safety:

Maintaining shared inbox and assisting with queries. Raising POs as well as recording and reporting spend. Maintaining online vehicle maintenance system. Ensure 100% visibility of all fleet daily and notify our insurance providers of any changes. Support fleet and maintenance team with workload. Ensure 100% compliance of all commercial vehicles, trailers, and company car fleet, in conjunction with fleet maintenance providers and site teams. Ensure any vehicles stood down for later use, are SORN when applicable. Update the Dartford Tunnel toll account. Responsible for the administration all road traffic, parking offences and PCN's ensuring copies are kept along with delivery receipts and the offence database is accurate and up to date at all times.
Job Type: Full-time

Pay: 25,000.00 per year

Benefits:

Company pension Free parking On-site parking
Schedule:

Day shift Monday to Friday
Work Location: In person

Reference ID: MOR043