Job Description

Reports to:

HR Director

Direct Line Responsibilities:

Housekeeping team

Key Functional Relationships:

Production & Warehouse Managers,Maintenance Administrator, Process Engineer, Subsidiaries Office Managers for H&S and Facilities duties, Training & Events Coordinator.

Role Overview:

The H&S and Facilities Coordinator will be based in the production area in Wandsworth, London. The Company has subsidiaries in four other locations worldwide and occasionally travelling to these locations will be part of the role.

Certain maintenance is required to take place outside of normal office hours and you will be required to attend site. You will be eligible to claim the time back in lieu.

Job Objective:

You will need to support the administration of health and safety policies across the Company globally and manage the facilities.

Principal Responsibilities:

Maintain our integrated OH&S Management System, in line with the company ISO 45001 & 45003 standards and national legislative requirements, including corrective and preventive measures and organise audit dates with BSI. Manage existing risk assessment register to ensure all risk assessments are kept up to date and reviewed when required, training risk assessors for the UK and subsidiaries. Conduct internal audits on the OH&S MS as required by the ISO 45001 & ISO 45003. Deliver Internal Auditing Training and maintain master Internal Audit schedule and manage all internal auditing across all standards (45001,45003,14001,9001) globally where they exist. Develop & maintain required documentation, operational checks and reports for external audits on the ISO 45001 & ISO 45003. Manage workplace inspection schedule using Kanban methodology, ensuring that all workplace inspections are carried out as required by the OH&S MS. Conduct incident investigations following a workplace accident or near miss and implement corrective actions. Management of external contractors on site so that scheduled works are carried out safely and in line with H&S compliance, including supplier contracts. Arrange and supervise Planned Preventative Maintenance & Reactive Maintenance. Monitor contractor performance and replace as needed. Properly retain and manage maintenance records, visitor logs and other documents. Manage the Housekeeping team (workload, leaves approval, etc.) and assist them with product orders. Ensure proper waste segregation and collection is maintained and that legal requirements surrounding collections are met (Waste Transfer Note, Consignment Note, Waste Carrier License collection). Work with external suppliers to ensure that the company has all H&S supplies required to perform regular activities. Act as a primary point of contact for all health & safety questions & concerns across the whole organisation, including international subsidiary companies. Perform workplace inspections & spot checks, working with Production & Warehouse management to ensure standards are met & maintained. Develop & conduct in-house H&S inductions and trainings. Chair Health & Safety meetings. Monitor the building services maintenance and management regime to ensure the mechanical, electrical and other building services plant and equipment reach their expected life span. Collaborate with Maintenance Administrator and Process Engineer to maintain equipment. Ensure legal requirements related to maintenance are met and that contractors have required approvals (e.g. F-Gas). Manage electricity and gas contracts. Negotiate renewals to arrange best value and service. Collect utilities usage data monthly. Develop and maintain workplace mental health events & activities. Work with Training & Internal Events Coordinator to ensure all audit documents are ready Ensure that health & safety is maintained as a core focus for the Company.

Building Management

You will be a key holder and will be expected to attend the site out of hours to deal with alarms, emergencies, and maintenance that cannot always be done during the day such as Fixed Wire testing. Therefore, the successful candidate will live a reasonable distance from Wandsworth You will be in charge of organising key holders for the three buildings, ensuring a robust security system is maintained Dealing with community requests and complaints around our property.

Qualifications and Experience

NEBOSH General Certificate (preferred) Experience of managing a H&S management system TechIOSH/GradIOSH, Level 6 H&S Qualification (preferred)

Specific Knowledge & Skills:

Good communication and team working skills using various tools. Such as email, Microsoft Teams, Trello & Cloud based spreadsheets Good report writing skills with excellent written English Understanding of ISO Compliance (90001, 180001, 140001).

Personal Attributes

This position would ideally suit someone who has a keen interest in health, safety and compliance and is eager to develop their H&S knowledge and career further in an engineering / manufacturing environment

Working Hours

42.5 hours per week. Monday to Friday from 8am until 5pm.

30 minutes lunch break unpaid and two paid tea breaks of 15 minutes each.

Panorama Antennas is an Equal Opportunities Employer

Job Types: Full-time, Permanent

Pay: 38,000.00-43,000.00 per year

Benefits:

Casual dress Company events Company pension Cycle to work scheme On-site parking Private medical insurance Sick pay
Work Location: In person