Job Description

Thanet Crane Hire Ltd is a small, family-run business with a friendly and supportive working environment. We are currently looking to recruit a Fleet Maintenance and Hire Desk Administrator to join our close-knit team.

This is a varied, hands-on role supporting fleet maintenance, hire desk operations and general administration.

Working hours

Monday to Friday Either 8:00am - 4:30pm or 9:00am - 5:30pm

Key Responsibilities

Fleet Maintenance & Administration

Ordering parts, chasing deliveries, checking packing slips and issuing purchase orders Managing maintenance schedules including servicing, greasing, MOTs and LOLER inspections Maintaining accurate fleet documentation (logbooks, certificates, vehicle files) Recording vehicle defects and reports and creating jobs for the fitter Allocating maintenance invoices to the correct jobs

Workshop & Fitter Liaison

Liaising with the fitter regarding repairs, parts and progress updates Chasing reports and ensuring all work is correctly documented

Fleet & Compliance

Managing vehicle tax and Penalty Charge Notices Coordinating vehicle tracking systems with third-party providers (installations and removals) Managing fuel receipts from drivers and checking against invoices, investigating discrepancies

Accounts & Systems

Posting maintenance and service purchase invoices to Sage 50 Approving invoices for payment once parts are received and work completed

Hire Desk & Operations Support

Booking jobs onto the planning board Sending hire contracts and purchase orders Daily coordination with the Operations Director to meet customer requirements Day-to-day support of the hire desk and transport team

About You

Previous experience in an administrative role (fleet, transport or workshop experience advantageous but not essential) Knowledge of vehicle maintenance and planning would be beneficial Experience using Sage 50 is an advantage Confident using Microsoft Office Strong attention to detail with good organisational skills Positive, flexible and proactive attitude Good customer service and communication skills Fluent English Right to work in the UK Own transport required due to location

What We Offer

Stable, full-time position in a well-established family business Friendly and supportive working environment Varied role with responsibility and scope to develop Monday-Friday working week (no weekends) Christmas & New Year shutdown Company pension Long-service holiday scheme On-site parking Ongoing training and career development 20 days annual leave + bank holidays
Job Types: Full-time, Permanent

Pay: From 30,000.00 per year

Benefits:

Casual dress Company pension On-site parking
Work Location: In person