Job Description

Organisation

Southampton City Council

Service Area

HR & OD

Job Location

Civic Centre

Contract Length

Fixed term 12 months

Work Hours

Full time, 37 hours per week

Salary

28,792 - 31,022 per annum

Closing Date

21/09/2025

Job Reference

15997
JD
Are you passionate about delivering excellent HR services and data accuracy? Do you thrive in a fast-paced environment where attention to detail and customer service are key? Join our HR & OD team as an HR Services Data Assistant and help shape the future of our workforce support.

About the Role

As an HR Services Data Assistant, you'll play a vital role in ensuring the smooth and efficient delivery of monthly HR processes, including input into Business World. You'll be the first point of contact for a wide range of HR queries, supporting colleagues across the organisation with professionalism and care.

Key Responsibilities:

Input monthly HR data into Business World under the guidance of the HR Services Team Leader Provide excellent customer service to internal stakeholders Support HR projects and participate in system testing Maintain accurate HR records and documentation Ensure compliance with statutory requirements and council policies Collaborate with teams such as payroll, pensions, and workforce data

What We're Looking For:

Essential:

Minimum GCSE Grade C in Maths and English Strong skills in Microsoft Word, Excel, and PowerPoint Experience in customer service and working with systems Understanding of payroll and pension processes

Desirable:

Working towards a CIPD qualification Knowledge of HR administration and its impact across teams

What You'll Bring:

A proactive, detail-oriented approach Strong communication and interpersonal skills A commitment to continuous improvement and personal development The ability to manage your workload effectively and meet deadlines

Why Join Us:

You'll be part of a collaborative and supportive HR Business Services team, contributing to meaningful work that supports the entire organisation. We value innovation, accountability, and a customer-first mindset.

W

hat we can offer you

Salary:

The salary band for this role is 28,792 - 31,022 per annum. The

starting salary is 28,792

with annual progression through the salary bands.



Here at SCC we have a range of different perks and benefits, a few examples can be found below.


Excellent local government pension with 16.8% employer contribution Death in service benefit of x3 salary, and optional salary sacrifice shared cost AVC (additional voluntary contribution) Generous holiday 25-31 days, based on role and service Flexible working options (role-dependent) Family-friendly policies - Maternity, Paternity, Adoption, Shared/Unpaid Parental Leave, Time off for Dependents Training and development, including coaching and mentoring Health and wellbeing support - Employee Assistance Programme, Menopause Pledge, Mental Health First Aiders and access to a variety of staff networks Veteran-friendly employer with the Armed Forces Covenant Retail discounts and savings through the Southampton City Council benefits platform Discounted memberships at local sports and fitness centres Sustainable travel benefits - low emission car scheme, cycle to work, season ticket loans Employee volunteering scheme with 2 paid days leave to volunteer

F

or further information on our benefits package please visit

Employee benefits (southampton.gov.uk)

Please note:

This role is not eligible for sponsorship under the Skilled Worker visa route. Applicants must have the right to work in the UK at the time of application.

Please note:

We are not able to offer Skilled Worker Visa sponsorship on this role, at this time.

Contact details for informal discussion:

For further information and details regarding the role please contact gareth.terry@southampton.gov.uk

Recruitment contact details:

Email: recruitment@southampton.gov.uk

Tel: 023 8083 4033

For more information about SCC please visit

Southampton City Council

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