Job Description

Key Responsibilities:

HR Administration Support the HR Manager with day-to-day HR operations across multiple practice sites. Manage and maintain accurate employee records on HR systems, ensuring compliance with GDPR and employment law. Assist with end-to-end recruitment administration, including advertising roles, shortlisting, coordinating interviews, issuing offer letters and contracts. Coordinate onboarding and induction for new starters.



Ensure the starters checklist has been fully actioned, including checks for right to work, DBS and references and our internal operational starters tasks. Support leavers processes, including response to resignations, exit interviews and record updates on the People HR platform. Maintain HR policies and procedures, ensuring they are up to date and accessible. Support managers in preparing for appraisals using our defined appraisal process and tools.



Regular checking of key HR processes such as absence, probation reviews, appraisals, and training compliance. Assist with the administration of payroll changes, sickness absence reporting, and employee benefits. Set and act on reminders for updates to policies, upcoming probationary reviews, appraisals etc Support the HR Manager with tasks related to TUPE Regularly monitor the HR and Recruitment inboxes to identify, prioritise, and respond to incoming correspondence, escalating matters to relevant team members as required. Systems and Data Management Act as the first point of contact for HR systems queries (e.g.



TeamNet, People HR). Maintain and update digital platforms for workforce planning, compliance tracking, and reporting. Support implementation of HR and operational systems, ensuring data integrity and consistency. Produce regular reports and analytics for the HR Manager and senior management team.



Assist in identifying opportunities to streamline administrative processes and improve data accuracy across systems. Audit HR data for completeness, compliance and data quality General Support Provide administrative support for meetings, including notetaking and action tracking. Support internal communications relating to HR updates, policy changes and training opportunities. Liaise with site leads, practice managers and the wider multidisciplinary team to ensure effective HR coordination across sites.



Attention to detail - detail oriented mindset. Undertake any other duties commensurate with the role and grade as requested by the HR Manager. This list is not exhaustive, and all team members should be prepared to accept additional, or surrender existing duties, to enable the efficient running of the organisation. Your individual job plan will be agreed with your line manager.



This will be subject to change in accordance with the needs of the organisation. Key Relationships: Internal: Members of the Senior Management team Colleagues within The Bourne Health Partnership External: Other GP practices and practice groups Other external organisations Confidentiality / Data Protection / Freedom of Information Post holders must maintain the confidentiality of information about patients, staff and other health service business in accordance with the Data Protection Act of 1998. Post holders must not, without prior permission, disclose any information regarding patients or staff. If any member of staff has communicated any such information to an unauthorised person, those staff will be liable to disciplinary action up to and including dismissal.



Moreover, the Data Protection Act 1998 also renders an individual liable for prosecution in the event of unauthorised disclosure of information. Following the Freedom of Information Act (FOI) 2005, post holders must apply the organisations FOI procedure if they receive a written request for information. Information Governance All staff must comply with information governance requirements. These includes statutory responsibilities (such as compliance with the Data Protection Act), following national guidance (such as the NHS Confidentiality Code of Practice) and compliance with local policies and procedures (such as the Trust's Confidentiality policy).



Staff are responsible for any personal information (belonging to staff or patients) that they access and must ensure it is stored, processed and forwarded in a secure and appropriate manner Equal Opportunities Post holders must at all times fulfil their responsibilities with regard to The Bourne Partnerships Equal Opportunities Policy and equality laws. Health and Safety All post holders have a responsibility, under the Health and Safety at Work Act (1974) and subsequently published regulations, to ensure that The Bourne Partnerships health and safety policies and procedures are complied with to maintain a safe working environment for patients, visitors and employees. Infection Control All post holders have a personal obligation to act to reduce healthcare-associated infections (HCAIs). They must attend mandatory training in Infection Control and be compliant with all measures required to reduce HCAIs.



All post holders must comply with the Partnerships Infection Control Policies, including those that apply to their duties, such as Hand Decontamination Policy and Personal Protective Equipment Policy. Risk Management All post holders have a responsibility to report risks such as clinical and non-clinical accidents or incidents promptly. They are expected to be familiar with The Bourne Partnerships use of risk assessments to predict and control risk, as well as the incident reporting system for learning from mistakes and near misses in order to improve services. Post holders must also attend training identified by their manager or stated to be mandatory.



Flexible Working As an organisation we are committed to developing our services in ways that best suit the needs of our patients. This means that some staff groups will increasingly be asked to work a more flexible shift pattern and multiple sites so that we can offer services in the evenings or at weekends. Safeguarding children and vulnerable adults Post holders have a general responsibility for safeguarding children and vulnerable adults in the course of their daily duties and for ensuring that they are aware of the specific duties relating to their role. Sustainability It is the responsibility of all staff to minimise the environmental impact by recycling wherever possible, switching off lights, computers monitors and equipment when not in use, minimising water usage and reporting faults promptly.



Smoking Policy The Bourne Partnership is committed to providing a healthy and safe environment for staff, patients and visitors. Staff are therefore not permitted to smoke on organisational property.