Job Description

Birketts is a full service, UK Top 50 law firm. With a heritage spanning 160 years, we have more than 700 lawyers and legal professionals based in Bristol, Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks. We advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal practice groups: Real Estate, Corporate Services, Dispute Resolution and Private Client.
We are defined by our Next Level Law proposition. We work with our clients as a proactive partner, horizon scanning and thinking ahead to the changes, challenges or opportunities that they may face.
Next Level Law is also applied to our people. Our collegiate culture means everyone is encouraged to achieve their next level in everything they do. RollOnFriday recently ranked us as the 5th best law firm to work at in 2024.
With our ambition to succeed, comes a strong desire to make a positive contribution to the communities we serve, and we are committed to delivering the objectives set out in our ESG strategy. Diversity plays an integral part in all that we do, with female partners comprising 40% of our partnership.
The department
The IT Team is responsible for all aspects of IT across the business, covering User Support, Infrastructure, Security, Data and Development Teams.
Purpose of job
The IT Procurement Administrator is to support the Head of IT by playing a pivotal role in managing the procurement of IT Hardware, Software and Services for the organisation.
This role is based on a 12 month contract to provide maternity cover.
Accountabilities
Procurement Management:

• Oversee the procurement process for IT equipment and services, including sourcing, purchasing, and contract management.

Vendor Relations:

• Maintain relationships with vendors and negotiate contracts and pricing.

IT Asset Management (ITAM):

• Assist in Hardware Asset Management (HAM) and Software Asset Management (SAM).

Budget Management:

• Monitor and manage the IT procurement budget, ensuring cost-effective purchasing.

Compliance:

• Ensure all procurement activities comply with organizational policies and industry regulations.

Documentation:

• Maintain accurate records of purchases, contracts, and inventory.

Collaboration:

• Work closely with IT and finance teams to align procurement activities with organisational goals.

Skills

• Strong understanding of IT systems and infrastructure.
• Awareness of IT Service Management (ITSM) and ITIL Framework
• Knowledge of procurement processes and vendor management.
• Excellent negotiation and communication skills.
• Attention to detail and strong organisational skills.
• Ability to manage budgets and financial records.
• Proficiency in procurement software and tools.

Equal opportunities
At Birketts, our culture is driven by ambition and a commitment to positively impact all the communities we serve. We are dedicated to the success, development, and wellbeing of our colleagues, helping them achieve their goals and seize the opportunities that come with our growth. Alongside a flexible and inclusive work environment, we offer the following core benefits:

• 25 days holiday (FTE) plus Bank Holidays
• Long Service holiday award - 1 extra week every 10 years continuous service
• Private Healthcare with BUPA (offered after probation is passed)
• Scottish Widows Pension Scheme (5% employer / 5% Employee)
• Staff Profit Share and Individual Performance Bonus Scheme
• Salary sacrifice (Pensions, Staff Profit Share)
• Life Assurance - 4 x salary / Permanent Health Insurance
• Paid CSR Day
• Enhanced Maternity/Paternity Leave
• Subsidised gym membership
• Electric car scheme
• Agile/Hybrid Working Policy
• Dress for your Day Policy

Birketts is a flexible business which has embraced a hybrid working model where our colleagues enjoy a mix of home and office working. We welcome applications from people looking for flexible, agile, and part-time roles and we are happy to explore your preferred working patterns as part of your application.
Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested.
Birketts is committed to being an Equal Opportunity Employer. Our policy is unequivocal: we do not tolerate discrimination based on age, disability, sex, race, religion or belief, gender reassignment, marriage or civil partnership, pregnancy or maternity, or sexual orientation.
We pride ourselves on being an inclusive organisation that actively promotes equality of opportunity for all, valuing the right mix of talent, skills, and potential. We welcome applications from a diverse range of candidates, and selection for roles is based solely on individual merit.