Job Description

Role Purpose

Project Co-ordinators are non-technical, non-engineering trained persons that contribute to our goal of creating a better and more sustainable built environment. Project Co-ordinators allow us to expand the range of skills and competencies within an internal project team to further complement the diverse abilities of our engineers. They provide vital project and quality management support essential for the smooth running of the project from inception to post completion aftercare, and necessary to achieve our ambitious goals.

The Junior Product Coordinator role is the first step in the Project Coordinator career path and has key focuses on quality assurance and compliance.

Skelly & Couch has a Project Coordinator progression framework that enables all Project Coordinators to develop throughout their career up to senior leadership positions. This framework seeks to allow pace of progression to suit the individual's own development. As examples of more senior roles:

A Senior Project Coordinator would liaise with Project Leads and provides input into strategic project decisions, handling more complex project coordination issues, whilst supervising Junior Project Coordinators and developing team structures.

A Chief of Operations would have responsibility for the strategic role of project coordination across the business and shapes the company's ability to scale, innovate, and lead in delivery excellence.

Duties & Responsibilities:

The Junior Project Coordinator will work under the supervision of a Senior Project Coordinator and Director will an integral role in the delivery of a variety of projects from early-stage design to construction to post completion and aftercare. The successful applicant will develop a broad knowledge of these projects and be key to the project management and coordination of information flow within the project team and to clients and external design team members.

Document Management

- Maintain, organize, and control project documents, ensuring accessibility, version control, and compliance with industry standards.

- Prepare, upload and issue drawings, specifications and schedules

- Manage various collaborative document control systems specific to projects

Quality Assurance

- Ensure all documentation follows company formatting, branding, and sustainability compliance guidelines.

- Assist Senior Project Coordinators with the Project Management Plan Manual and refining the Project Procedures Manual

- Review project outputs to checking that correct processes and procedures are followed

Coordination & Distribution

- Manage the flow of documents between internal teams, contractors, and clients, ensuring timely access to essential project files.

- Support with the management and tracking of live project information - RFI/Technical submittals schedules, Risk register

Compliance & Record-Keeping

- Ensure all records align with sustainability certifications (e.g., BREEAM, LEED) and legal requirements.

- Manage the filing and dissemination of key project documentation in line with standards, including e-mails, briefing information and reports

- Help manage and process new enquiries

Technical Support

- Assist in preparing reports, specifications, and sustainability-related documentation for projects.

- Carry out CAD-based administrative tasks (following training)

- Project manage building surveys and associated sub-contractors

Software & System Management

- Use document control software (e.g., Aconex, Procore, or BIM 360) to track and store digital files efficiently.

General Responsibilities

- Contribute to discussions within the office in respect to projects, general quality, administration and office issues

- Build and maintain relationships with other design team members (Project Managers, Architects, Structural engineers etc) in order to act as first port of call for any coordination and information-related queries

- Assist with answering phones when required

- Arrange couriers and printing if required

Knowledge / Skills:

The successful candidate will have the following skills and knowledge:

Excellent inter-personal skills and experience of communicating and collaborating with people at all levels (internally and externally)

Strong administrative skills - organised with exceptional attention to detail

Ability to approach problems analytically and apply critical thinking

Thorough writing, editing and proof-reading abilities.

General working knowledge of MS Office applications

Ability to multi-task and work efficiently on a number of projects at one time

Ability to work autonomously as well as part of a team

Will be reliable, hard-working and flexible and have the enthusiasm to help others

Will be proactive and motivated and have a thirst to learn new things and expand their knowledge and contribution.

An interest in what we do, creating better buildings and addressing the climate emergency

The following skills, knowledge or experience is desirable but not essential:

A working knowledge and understanding of the RIBA work stages/process and how they affect us

Experience with AutoCAD and/or Revit

Ability to plan/organise other people's time effectively in order to meet tight deadlines

Experience of quality management / document control processes

Qualifications and/or Experience

Essential

The successful candidate will have the following qualifications and experience:

A Degree Level Qualification or similar skills and experience

A minimum of 3 A levels at grade C [6] or above.

Minimum of 1 year's experience working in a similar office environment.

Desirable

The following qualifications and experience are desirable but not essential:

Project Management Qualifications

Construction Industry related Qualifications

Building/Design Industry Experience

Quality Assurance Qualifications

Location and Hours

The role is envisaged to be predominantly office based (in our Old Street office in London). The role is 40 hours per week in the office and core office hours are 10:00 - 12:00 and 14:00 - 16:00 Monday - Friday. The practice employs a flexible working policy, and flexible working practices can be discussed and mutually agreed at any point (after completion of probation). Some reasonable flexibility on behalf of the employee would also be expected in the case of closing project deadlines.

What we Offer

In addition to the salary stated above, we offer the following:

5 weeks paid holiday (in addition to bank holidays)

A company self-investment personal pension scheme with employer contributions

BUPA private medical cover

Life and Critical Illness Insurance

Salary sacrifice schemes such as: child care vouchers, cycle to work, Lime/Forest cycle hire and payroll giving

Independent health and wellbeing support, including remote GP and mental health support, and physiotherapy

Employee Bonus and Staff Incentivisation Scheme

Opportunities to earn shares in the business over the long term

Flexible working arrangements

A relaxed, inclusive, supportive and friendly working environment

The opportunity to work on interesting and challenging projects

Exceptional personal and career development opportunities within an ambitious growing business.

Additional Information

The position is available for immediate start and you must be available to commence employment no later than the end of January 2026 in order to be considered for this role.

We promote and value diversity in our workforce as we believe it is important to maintain a broad collective view when tackling the challenges that surround today's built environment. This includes people with disabilities so please do feel free to discuss any adjustments that you may require throughout the recruitment process with us.

All correspondence related to the recruitment process will be by email and we will never ask for bank details as part of the selection process.

Job Types: Full-time, Permanent

Pay: 28,000.00-32,000.00 per year

Benefits:

Company events Company pension Cycle to work scheme Discounted or free food Free flu jabs Sabbatical
Application question(s):

Are you currently located in London? Do you require visa sponsorship, or will you require visa sponsorship in the future?
Experience:

similar: 1 year (required)
Work Location: In person