Job Description

Job Advert

Location:

Hybrid or full time office (Office based in BCP area)

Position Type:

Part-time or Full-time (Flexible for the right candidate)

About Rebbeck Brothers:

Established in 1845, Rebbeck Brothers is a well-respected and long-standing property management firm, specialising in the management of residential blocks across the Bournemouth, Christchurch, and Poole (BCP) area. We pride ourselves on our professional service, attention to detail, and strong relationships with clients.

Role Overview:

We are seeking a proactive and experienced Legal and Property Administration Assistant to join our team. This role primarily supports our business operations by handling LPE1 (Leasehold Property Enquiries) buyer packs, including processing, tracking, and responding to follow-up queries. The position also involves administrative support for our Company Secretary duties on behalf of residential blocks that appoint us in that role.


Additionally, the role includes responsibility for managing

Notices of Transfer and Charge

when flats are sold. This involves ensuring the accurate recording of new leaseholders, updating internal systems and records, and liaising with solicitors and management company directors to ensure compliance with lease terms and company procedures.


This is an excellent opportunity for someone with a background as a legal secretary or in property/legal administration who is looking for a flexible role in a stable and supportive environment.

Key Responsibilities:

Prepare and manage LPE1 buyer information packs for leasehold property sales. Respond to solicitors and buyer enquiries, including follow-up questions and document requests. Handle Notices of Transfer and Charge following property sales, ensuring proper documentation is received, fees are collected, and records are accurately updated. Coordinate with property managers and other stakeholders to gather and confirm necessary documentation and information. Assist in the administration of Company Secretary responsibilities for resident management companies, including:

o Filing annual returns and maintaining statutory records.

o Preparing and filing confirmation statements.

o Managing records of directors and shareholders.

Handle a range of other administrative tasks as needed to support property management functions. Maintain accurate and organised digital and physical filing systems. Communicate professionally with clients, leaseholders, legal representatives, and other parties.

Requirements:

Previous experience in a legal or property administrative role, ideally involving leasehold management or conveyancing. Strong understanding of leasehold property processes and documentation (LPE1 experience is a significant advantage). Experience with handling Notices of Transfer and understanding their importance in leasehold property transactions. Familiarity with Companies House processes and company secretary duties. Excellent attention to detail and organisational skills. Strong written and verbal communication abilities. Proficient in Microsoft Office and confident using property management or legal document systems. Ability to work independently and manage workload effectively in a hybrid working environment.

What We Offer:

Flexible working hours (part-time or full-time for the right candidate). Hybrid working opportunities. A supportive and friendly team environment. Opportunity to work in a respected, historic firm with a long-standing client base. * Competitive salary commensurate with experience.