Job Description

Whitegates Estate Agents are seeking a proactive and detail-driven Compliance & Administration Officer to join our busy lettings team.
We manage over 1,500 properties, and this role plays a key part in ensuring all homes remain safe and legally compliant, while supporting our office-based team day to day.

Key Responsibilities

Organise and monitor Gas Safety Certificates, EICRs, EPCs and Fire Safety compliance

Liaise with contractors, tenants, and landlords to arrange and track appointments

Maintain accurate compliance records and update internal databases

Ensure all deadlines are met and chase outstanding certificates or reports

Work closely with our office-based repairs team to log and assist with any maintenance issues that come in

Support the lettings team with general office admin, including answering phones and handling enquiries

Assist with compliance and customer service queries where required

Create and implement comprehensive legal compliance programs and robust internal controls.
Advise management on compliance risks and necessary actions

Skills & Experience

We're looking for someone who is:

Highly organised with the ability to manage multiple tasks and priorities

Confident working in a fast-paced environment and performing well under pressure

Able to multitask effectively, managing compliance deadlines alongside admin duties

Computer literate, proficient with Outlook, Excel, and database systems

A clear communicator with strong problem-solving and analytical skills

Detail-oriented, proactive, and able to respond quickly to time-sensitive issues

Customer-focused with a positive and professional attitude

Previous experience in lettings, property compliance, or repairs coordination is desirable but not essential

Strong written, verbal and presentation skills to communicate technical information to non-technical audiences A collaborative approach to work Attention to detail as you might be examining laws and regulations and checking compliance Time management skills The ability to work under pressure and meet deadlines Critical problem-solving skills as you'll often have to make decisions based on the information available, which may be open to interpretation The ability to analyse and interpret information and data

What We Offer

Permanent position with progression opportunities in a market-leading agency

Salary dependent on experience

Company pension

Regular company events

Supportive office environment with full training provided

About Whitegates

Whitegates Estate Agents are an award-winning, locally owned company led by Chan Khangura.
We are the largest Whitegates office nationally and the biggest letting agent in Huddersfield managing over 1,500 properties.
We also provide residential sales and auction services across Huddersfield, Holmfirth, Brighouse & Mirfield.

Please email your CV and covering letter to our Managing Director:
chan.khangura@whitegates.co.uk
Whitegates Estate Agents, 6-7 Cherry Tree Centre, Market Street, Huddersfield, HD1 2ET

Job Types: Full-time, Permanent

Pay: 24,420.00-25,000.00 per year

Benefits:

Company pension Employee discount
Work Location: In person