Job Description

Maternity Administration Assistant Band 2



Provide administrative support to the community midwifery team, supporting care to woman and babies in support of the midwife, working as part of a multidisciplinary team and reporting back to midwifery staff.



Maternity Administration Assistant will provide and coordinate all clerical and administrative duties, supporting the provision of an efficient and effective service. Contribute to effective communication links between the acute and community midwifery services, GP Practices and any other organisation who requires information.



Maintain accurate written and electronic information systems, supporting accurate and timely data input onto IT systems. Participate in planning, implementation and delivery of the service. Assist with team meeting planning, admin support as and when required.



Carry out coordination and support the delivery of antenatal, intrapartum and postnatal care including making and sending out appointments, scanning, tracking and archiving of records, ordering and organising of stock, ensuring maintenance of equipment by arranging servicing/repair, supporting team leaders in busy periods as well as other general administrative duties. Support in Data quality reports process and action as required.



At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.



Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time':



Being a clinically led organisation Quality and safety at the heart of our Trust A positive patient experience every time A great place to work Managing our money well

As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.



Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.



Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.



Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed.



If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.



Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies .



Please ensure that you document evidence of meeting all the essential criteria in the supporting information. If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Important Information



Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.



For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:



Junk Mail is checked regularly

Disclosure and Barring Service:

On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.

The changes mean that:

youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure

the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.



If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.

Nacro - Tel:

0300 123 1999, or email: helpline@nacro.org.uk

Unlock - Tel:

01634 247350, email advice@unlock.org.uk or complete the online form on the Unlock website



Please note the cost of the DBS check is increasing from 2 nd December and the new cost will be



Standard DBS check 21.50, Enhanced DBS check 49.50 + any admin costs.



The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Standard Check:

18 + Administration cost of 3.85 = 21.85. Deducted at 6.85 from 1st month salary and 5 deducted from salary over following 3 months.

Enhanced Check:

38 + administration cost of 3.90 = 41.90. Deducted at 11.90 from 1st month salary and 10 deducted from salary over following 3 months.



As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.



A lease car may be available for this position; further details will be provided upon appointment if applicable.



27-day holiday scheme rising to 33 after 10 years



Flexible working Scheme



Excellent opportunities for development



Competitive NHS Pension scheme



Access to NHS discounts with retailers and leisure companies



EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems



These schemes are subject to availability