Job Description

Office Coordinator (Full-Time / Part-Time)

Location:

Saffron Walden, Essex

We are seeking a proactive, organised, and adaptable Office Coordinator to support the smooth and efficient running of our business.
As a new and fast-growing company, this role is dynamic, requiring someone who thrives in a varied position and is confident in managing their own workload.

The ideal candidate will be a problem-solver with strong administrative, organisational, and customer service skills.
They will oversee day-to-day office operations, process sales and purchase orders, liaise with suppliers, transport companies, and customers, and maintain essential records.

This is a critical role in our business, offering the opportunity to shape and improve systems as we grow.

Key Responsibilities:

Sales & Order Processing

- Prepare quotations, process sales and purchase orders accurately, using Xero and WorkGuru.

- Coordinate material orders and stock management in line with project demand.

- Liaise with suppliers, transport companies, and customers to ensure on-time deliveries.

- Use and CRM systems to manage order tracking and invoicing.

Office & Business Operations

- Oversee general office management, including supplies, equipment, and facilities.

- Act as the main point of contact for service providers and clients.

- Ensure smooth coordination between different teams, suppliers, and contractors.

Administrative Support

- Assist leadership with scheduling, document preparation, and correspondence.

- Maintain digital filing systems and ensure records are organised.

- Support with travel bookings, expense reports, and office logistics.

Communication & Client Relations

- Serve as the first point of contact for calls, emails, and visitor inquiries.

- Professionally handle customer queries and complaints, ensuring swift resolution.

- Disseminate key information across teams as required.

Record-Keeping & Compliance

- Maintain accurate records of office expenses, VAT reporting, and administrative files.

- Ensure compliance with company policies and financial procedures.

Event & HR Support

- Organise meetings, company events, and client visits, including logistics and catering.

- Support new employee onboarding, setting up workstations and office equipment.

Problem-Solving & Process Improvement

- Identify and implement efficiency improvements in office operations.

- Tackle day-to-day challenges proactively to support smooth workflows.

Qualifications & Skills:

- Experience: Previous experience in office management, administration, or sales support. Must be able to use finance/ERP systems effectively.

- Technical Skills: Proficiency in Microsoft Office (Excel, Word, Outlook), Adobe, , and CRM software.

- Communication & Organisation: Strong written and verbal communication skills with excellent attention to detail.

- Problem-Solving: Ability to work independently, prioritise workload, and find solutions under pressure.

- Adaptability: Comfortable working in a fast-paced environment with evolving responsibilities.

- Bonus Skills: Business Administration qualifications, logistics experience, or industry knowledge (construction/material supply).

We would prefer a full-time, office based candidate but will consider part-time applications, with flexibility available for the right candidate(s).

Working from home can also be explored after a period of time displaying proficiency and competence within the role.

To Apply: Please submit your CV and a brief cover letter outlining your suitability for the role.

Job Types: Full-time, Part-time

Pay: 25,000.00-35,000.00 per year

Expected hours: 24 - 40 per week

Benefits:

Casual dress Company pension Free parking On-site parking
Experience:

Administrative: 2 years (required) Finance Software: 1 year (preferred)
Work Location: In person

Application deadline: 01/08/2025
Reference ID: NimSA1
Expected start date: 15/09/2025