Job Description

About Us

Derma Institute is a global leader in aesthetic medicine training, providing hands-on courses in Botox, dermal fillers, and advanced aesthetic procedures to medical professionals. With training academies across the UK and worldwide, we pride ourselves on delivering a first-class educational experience in a professional, supportive, and dynamic environment.

Job Overview

We are seeking a highly organised, proactive, and reliable

Office & Course Coordinator

to join our London team.
This dual-role position combines weekday

administrative and academic support

for our Level 7 qualification programme with weekend

course coordination

during live aesthetic training sessions.

The successful candidate will play a key part in ensuring smooth day-to-day office operations, efficient communication across departments, and seamless delivery of weekend courses for delegates and trainers.

Key Responsibilities

Weekday (Thursday-Friday, Monday): Office & Academic Administration

Support the Level 7 qualification team with delegate queries, enrollments, and documentation. Perform administrative tasks including data entry, filing, and updating student records. Prepare course materials, certificates, and training documentation, in preperation for the weekend. Manage emails and phone enquiries professionally. Assist management with scheduling, bookings, and internal communication between trainers and staff.

Weekend (Saturday-Sunday): Course Coordination / Nottingham

Attend Derma Institute training courses to support trainers and delegates. Set up venues, ensure models are prepared, and manage on-site logistics. Act as the main point of contact during training days. Ensure all forms, registers, and stock records are completed accurately and reported to management. Represent the Derma Institute brand with professionalism and excellent client service.

Skills & Requirements

Previous experience in

office administration

,

education

, or

event coordination

. Strong organisational skills with excellent attention to detail. Confident communicator with professional phone and email etiquette. Proficient in

Microsoft Office

,

Google Workspace

, and

QuickBooks

(or similar). Ability to manage multiple tasks efficiently in a fast-paced setting. Flexible and proactive approach to weekend and weekday responsibilities. Professional, well-presented, and able to represent the brand confidently.

Schedule & Compensation

Working Days:

Thursday to Monday

Weekdays:

Office-based admin support

Weekends:

On-site course coordination

Rate:

Competitive, dependent on experience

Why Join Us?

Be part of a recognised international aesthetic training academy. Work in a collaborative, high-energy team environment. Opportunities for growth and involvement in aesthetics education and event management. Gain valuable experience in a leading brand within medical aesthetics.
Job Type: Full-time

Pay: 12.21-14.00 per hour

Expected hours: 30 - 35 per week

Benefits:

Free parking
Work Location: In person