Job Description

London, England, United Kingdom (Hybrid)
Contract (11 months 30 days)
Published 2 days ago
Administrative Tasks
Onboarding
Office Administration
microsoft office

Job Title:

Office Administrative Assistant

Job Location:

London, North Colonnade (3 days onsite & 2 days Remote)

Contract Length:

12 months

Industry:

Oil and Energy

Working Hours:

7.5 per day / 37.5 per week

Role Overview:

Legal is looking for an Office Administrative Assistant to cover maternity leave at our Canary Wharf office.



The Office Administrative Assistant provides central support for all administrative and logistical needs. As the first point of contact for Legal, they assist with a wide range of tasks--from formatting and editing documents (Word, Excel, PowerPoint, PDFs) to troubleshooting expense reports, managing office supplies, submitting IT and facilities tickets, and liaising with AV support when required. They also coordinate meeting logistics, including room bookings, material preparation, and organising team socials.



A key part of the role involves onboarding Legal employees and contractors--setting up desks, arranging site inductions, and ensuring new joiners have everything they need, from laptops to access badges.



Reporting to a Managing Counsel in the Legal team, the Office Administrative Assistant will also be part of a small global team, working alongside colleagues in Sunbury, Chicago, and Houston. This team collaborates closely to align operations across offices, ensuring the function runs in parallel across locations.



We're seeking someone who can manage multiple tasks with efficiency and precision. As the first point of contact, strong communication skills and a helpful, approachable manner are essential. The role also involves handling sensitive information, so maintaining confidentiality while supporting the Legal team is crucial.

What you will do:

Coordinate onboarding and access for new joiners and secondees. Manage desk setups, room bookings, and site inductions. Handle admin tasks including courier services, Iron Mountain invoicing, and expense support. Maintain internal documents and welcome communications. Assist with scheduling, logistics, and materials preparation for meetings, and organising team and social events. Assist with formatting and editing documents (Word, Excel, PowerPoint, PDF). Assisting with additional global office support Host visitors and manage badging and escorting logistics.

What you will have:

High quality academic background with native / fluent spoken and written English language skills. Highly organised and forward-thinking Strong interpersonal and communication skills Adaptable and proactive in handling diverse tasks Committed to maintaining a positive and inclusive workplace culture Work well alongside others and in a team The ability to self-motivate and to deliver under pressure Knowledge of Microsoft programs
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.