Job Description

We are currently recruiting for an experienced Office Administrator to work in a busy HR team in Colchester for an initial nine month maternity contract starting in February 2025

The Company:

'Your Life' Care Solutions LTD provide supported living services for adults with learning difficulties, epilepsy, autistic spectrum disorder and additional needs. The company specialises in the transition and placement of young adults leaving school or their family home into Supported Living accommodation and supporting them to develop as independently as possible. This is achieved by building a total communication environment, intensive staff support, routine and structure. The company is registered with the Care Quality Commission and complies with all current legislation.

The Role:

Initially a nine-month maternity cover contract potentially to be extended until original post holder returns.

Core hours - 15 hours per week, worked Monday - Friday these can be flexible for the right candidate. There may be opportunities for additional hours/overtime depending on business demands.

Complete absence and annual leave monitoring for the Senior Management Team Liaise with external companies to schedule Health and Safety checks for our services to make sure they remain compliant Support Management with note taking tasks, ensuring confidentiality at all times Ensure Company and Motability vehicles are MOT'd, taxed, serviced and arrange repairs if necessary and complete checks to ensure Employees are eligible to drive the vehicles inline with company policies Maintenance of personnel files and general HR filing, online and paper based. Ordering PPE for the services as required Inputting of Incident, Accident and Near Miss reports to our online system General filling, photocopying, scanning and archiving as required Develop and maintain up to date knowledge of CQC legislation surrounding the HR function. Liaise with all departments, services, colleagues, professional bodies and service user families in order to consistently complete all duties and tasks to the high standard required by this position. General administration support for any ad-hoc tasks and projects. Updating Social Media inline with company guidelines Assist HR/ Recruitment Administrator with administering HR Documentation, including offer letters, contracts of employment, contractual changes. Assist HR/ Recruitment in completing DBS and Right to Work checks.

The Person:

Minimum of 1 years recruitment/HR experience within an office based environment. Minimum of 2 years' experience working within a busy office environment. Requires good time keeping, a confident, calm and approachable manner and a positive and proactive approach to work. The ability to Multitask and switch from duties, quickly and efficiently. The ability to work well in a team as well as on your own. Strong organisational skills. Excellent communication & influencing skills, with the ability to adapt your approach to staff as necessary. Excellent soft skills and be able to approach sensitive issues in the correct manner. An excellent understanding of confidentiality. Maintain a professional, positive and motivating attitude especially during busy or stressful periods. Knowledge of the Care industry and working in Supported Living - preferable Full driving license & own transport - preferable

The Benefits:

15 hours per week (Mon-Fri) 9,540 -11,000 DOE Paid training with a range of courses DBS costs covered Blue light card - Staff discount on 1000's online retailers Birthday bonus Based Colchester, Essex Free on-site parking
Job Type: Part-time

Pay: 9,540.00-11,000.00 per year

Expected hours: 15 per week

Benefits:

Casual dress Free parking Health & wellbeing programme On-site parking Referral programme Store discount
Application question(s):

If successful how soon are you able to start?
Experience:

HR/Recruitment: 1 year (required) Administrative: 2 years (required)
Licence/Certification:

HR qualification? (preferred) Driving Licence (preferred)
Work Location: In person