Job Description

Office Administrator -

Internal Support Function

We're looking for a proactive, organised individual to join our office team and play a key part in keeping our wider business running smoothly. This is a varied role, ideal for someone who enjoys being at the heart of a team, solving problems, and making sure things just work.

No construction experience? No problem

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We don't expect you to know the industry--what matters is your willingness to learn. You'll receive full training and ongoing support from friendly colleagues who've done the role themselves.

What You'll Be Doing

You'll be a central support to several teams, handling day-to-day tasks that keep everything ticking along--from tracking equipment and organising workwear to liaising with suppliers and supporting facilities and fleet operations.

Key Responsibilities:

Facilities/Procurement/Office Support

Logging quotes prepared by the estimating team Managing stationery orders and stock levels Coordinating branded workwear and PPE for the team Ordering tools, consumables, fuel and vehicle supplies - raising purchase orders & logging on internal tracking system Answering phone calls and directing queries to the right people

Facilities/Vehicles

Ensuring all vehicles have valid MOT's, Tax, Services, Tachographs & 12 weekly inspections, where applicable. Reporting breakdowns & damages of vehicles to suppliers and liaising with them regarding lead times/costs/outcome of such repairs and ordering parts to fix internally as/when required. Ensuring at all times all updates are logged accordingly. Other ad hoc vehicle tasks, such as ensuring all vehicles are tracked, Private Van Use agreements are in place, valets are arranged as/when required and driving license expiries are checked and monitored.

Internal Hire

Recording internal plant locations of Lester Cladding owned MEWPs via internal tracker and uploading onto our digital H&S software, Inndex. Reconciling internal tracker with online tracker, to ensure plant locations of Lester Cladding owned MEWPs, are accurately reported internally. Reporting breakdowns of Lester Cladding owned MEWPs to external suppliers. Raising purchase orders and liaising with suppliers in regard to lead times/costs/outcome of repairs. Ensuring all job sheets of repairs are obtained. As above with plant/vehicle punctures.

Procurement of Hired Goods

Reviewing external rates with suppliers for hire of machines (MEWPs), bi-annually, to ensure supplier rates are competitive and supplier relationships are maintained. Organising external machines (MEWPs) to be hired, for our construction sites, including raising purchase orders and ensuring best lead times/prices are obtained in all cases. Liaising/reporting breakdowns to external suppliers. Arranging skip hire and exchanges with external suppliers, including raising/tracking purchase orders. Arranging container hire deliveries & collections with external suppliers, including raising/tracking purchase orders.

Why Join Us?

A welcoming, respectful team culture Full training and mentoring from experienced colleagues The chance to grow your skills in a dynamic environment A varied role where every day is different

Working Hours

8am - 4.30pm

Monday-Thursday,

with 45 minute lunch breaks

8am - 2pm

Friday

Requirements

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Strong organisational skills

You can manage multiple tasks, stay on top of deadlines, and keep things running smoothly.

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Good communication skills

You're confident speaking with team members, suppliers, and external contacts--whether by phone or email.

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Attention to detail

You take care when entering data, managing stock, and handling purchase orders.

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Basic IT skills

You're comfortable using Microsoft Office (Word, Excel, Outlook), and willing to learn other software as needed.

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A proactive and flexible attitude

You enjoy supporting others and are happy to take on a variety of tasks in a fast-paced environment.

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GCSE Maths at Grade C / 4 or above (or equivalent)

A solid foundation in numeracy is important for tracking costs, stock, and orders.

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Willingness to learn

No construction experience is required--just a positive attitude and readiness to grow.

Job Types: Full-time, Permanent

Pay: 23,500.00-28,000.00 per year

Additional pay:

Performance bonus
Benefits:

Company pension Free parking On-site parking
Schedule:

8 hour shift Day shift Flexitime Monday to Friday No weekends
Application question(s):

How do you keep yourself organised in employment?
Experience:

Administrative: 1 year (preferred)
Work Location: In person

Expected start date: 18/08/2025