Job Description

Job Summary

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that the office runs smoothly, efficiently, and professionally. Your energetic approach and exceptional organizational skills will help foster a productive work environment, support team collaboration, and manage essential administrative functions. This position offers an exciting opportunity to oversee a variety of office tasks, coordinate events, manage vendor relationships, and contribute to the overall success of our organization.

Duties

Manage day-to-day office operations, including front desk responsibilities and multi-line phone systems to ensure seamless communication. Coordinate scheduling and calendar management for executives and teams to optimize productivity. Oversee vendor management by negotiating contracts, processing invoices through QuickBooks, and maintaining strong supplier relationships. Plan and organize company events, meetings, and training sessions to promote team engagement and development. Supervise administrative staff, providing guidance on clerical tasks such as filing, record keeping, and document preparation. Handle human resources functions including onboarding new employees, maintaining personnel files, and supporting payroll processes. Maintain office supplies inventory, manage budgets for office expenses, and ensure efficient bookkeeping practices are followed. Support medical office management tasks if applicable, including appointment scheduling and patient record organization. Ensure excellent communication with internal teams and external partners by practicing professional phone etiquette and fostering a positive environment. use sage

Requirements

Proven experience in office management or administrative roles with strong clerical skills. Demonstrated supervisory experience leading teams or managing staff in an office setting. Proficiency in sage for invoicing, expense tracking, and basic bookkeeping. Exceptional organizational skills with the ability to multitask effectively across various responsibilities. Experience in event planning, vendor negotiations, and budget management. Knowledge of human resources procedures including onboarding, payroll support, and employee relations. Familiarity with medical office management is a plus but not required. Excellent communication skills--both verbal and written--and professional phone etiquette. Ability to adapt quickly to changing priorities while maintaining attention to detail. Join us as an Office Administrator where your energy fuels our success! Bring your expertise in office operations, your passion for team development, and your knack for organization to create a vibrant workplace that thrives on efficiency and collaboration. We're excited to see how you can make an impact!
Job Types: Full-time, Permanent

Pay: 13.00-16.00 per hour

Expected hours: 36 - 40 per week

Benefits:

Free parking On-site parking Sick pay
Work Location: In person