Job Description

SELF EMPLOYED ROLE

Due to a valued member of the team retiring, we are searching for a new office administrator to start middle of October 2025.

J G Molloy is a family ran construction company in Coventry covering the whole of Warwickshire and the surrounding areas. The office consists of a small team, one person deals with the accounts, one in sales & general office admin along with the new role who will pick up more of the office admin side but will deal with clients and sales too.

Monday - N/A

Tuesday -10:30am -5:30pm

Wednesday - 10am - 2pm

Thursday - 10:30am -5:30pm

Friday - 10am - 2pm

Approx. 21 hour working week- Lunch breaks are 30 minutes unpaid

No remote working

Jobs to include;

Filing paperwork

Saving emails and files

Dealing with the companies' insurance policies

Vehicle MOT'S, TAX & Service's

Organising appointments and diary work

General office correspondence

Use of a Dictaphone

Invoicing, quotes & tenders

Valuations - this will be explained in training

Tenancy agreements

Weather records for site delays

Operators license

Driving license information - sub contractors etc.

Credit card receipts and petty cash

Organising and filing delivery tickets

What are we looking for;

An organised person that is able to keep on top of tasks

Ideally be able to touch type / can write shorthand & use a Dictaphone

Confident using Microsoft office and excel

Self-motivating and a team player

Reliable

A trustworthy person

Requirements;

Proven experience as an office administrator, does not have to be in the construction industry however, this would be a positive

Strong typing and communication skills

Strong organization skills with the ability to priorities tasks

A positive attitude to work, problem solving and customer service

Be able to keep on top of each of the current projects program's

Occasionally deal with different merchants and sales reps.

Must like dogs

The candidate must maintain strict confidentiality regarding all business information and treat it as private and confidential.

Start dates;

Preferably we would like a handover period for a minimum of a week so that the person retiring has time to run through their filing systems, introduce you to insurance companies and other contacts. Making sure you feel confident before they leave and you start.

We would be looking for the middle of October 2025.

Rate of pay; 13.50

Hourly rate increase as and when applicable

Please note; the office is a smart-casual atmosphere and Joe is very accommodating to family needs etc. however, please note occasionally Joe may require you to stay slightly later than your finishing time due to tender deadlines and such like, however this does not happen very often.

Job Type: Part-time

Pay: From 13.50 per hour

Expected hours: 21 per week

Benefits:

Free parking On-site parking
Ability to commute/relocate:

Coventry CV6 1BP: reliably commute or plan to relocate before starting work (preferred)
Education:

GCSE or equivalent (preferred)
Language:

English (required)
Work Location: In person