Job Description

Job Summary

We are seeking a highly organised and detail-oriented Office/Finance Administrator to join our team. This role will be to ensure the smooth operations of West Coast Harley-Davidson and West Coast Triumph Glasgow as well as assisting the finance department. This position requires excellent phone etiquette and strong clerical skills.

Responsibilities

Answer and direct phone calls with professionalism and courtesy. Handle all franchise communications to ensure they are communicated to the correct personnel. Update customer database to ensure full compliance with GDPR guidelines. Perform data entry tasks accurately and efficiently. Maintain office supplies inventory and place orders as needed. Organise and manage filing systems, both electronic and paper-based. Provide administrative support to team members as required. Utilise our Dealer Management System for financial record keeping, including processing of employee expenses. New employee induction process Ensure all company IT and equipment is fully maintained. Working with the Directors to negotiate and renew the companies insurance policies and energy renewals. Compliance & Safety - ensure both dealerships are compliant with industry regulations and environment standards. Ensure that the office environment is tidy and welcoming for staff and visitors.

Experience

Proven experience in an administrative or clerical role is preferred. Proficiency in using accountancy systems. Strong organisational skills with the ability to prioritise tasks effectively. Excellent verbal and written communication skills are required. Ability to work independently as well as part of a team in a fast-paced environment.
This role will be 24-32 hours per week based within the core hours of Tuesday - Friday 9.00- 5.30.

If you possess these skills and are eager to contribute to a dynamic environment, we encourage you to apply for this exciting opportunity.

No agency applications.

Job Types: Full-time, Part-time

Pay: 13.00-16.00 per hour

Expected hours: 24 - 32 per week

Benefits:

Canteen Cycle to work scheme Flexitime Health & wellbeing programme On-site parking
Work Location: In person