Job Description

AREAS OF RESPONSIBILITY:

Carrying administrative duties such as filing, typing, copying, binding, scanning etc

Writing letters and emails on behalf of other office staff.

Processing expenses sheets and invoices

Covering the reception desk when required.

Maintaining computer and manual filing systems.

Provide information to internal colleagues or external enquirers.

Handling sensitive information in a confidential manner.

Coordinating office procedures.

Replying to email, telephone or face to face enquiries.

Develop and update administrative systems to make them more efficient.

Resolve administrative problems.

Answering telephone calls and passing them on

Maintain up-to-date employee holiday records.

Greeting and assisting visitors to the office.

Photocopying and printing out documents on behalf of other colleagues.

PERSONNEL SPECIFICATION

POSITION:

Office Assistance

Key skills required

Knowledge of office administration procedures.

Managing multiple and changing priorities at once.

Diary Management

Good computer skills including Word, Excel, MS Outlook, PowerPoint.

Good typing and keyboard skills.

Managing administrative processes.

A good level of English spelling and grammar.

Attention to detail and high level of accuracy.

The personal skills that are required for the job:

Ability to multi-task.

Good telephone answering skills.

Ability to work as part of a team.

High level of discretion and judgment.

Not getting bored easily.

Job Type: Full-time / Part time

Salary: 13.00 Per /hour

Job Types: Full-time, Part-time

Pay: 13.00 per hour

Expected hours: 20 - 40 per week

Benefits:

Casual dress Flexitime On-site parking
Schedule:

Monday to Friday
Work Location: In person

Reference ID: Office01